Program Assistant at The Center for International Health, Education and Biosecurity (CIHEB)

Reports To:  Program Specialist

Job Summary:

The Program Assistant provides programmatic and technical support to field staffs implementing the project and ensure effective delivery of the desired results. These include support in implementation of the work plan, managing reimbursement, stores management and procurement processes, among other duties.

Roles and Responsibilities:

• Provide operational support to implementation of the project.
• In liaison with field staff, ensure timely development and implementation of work plans and budgets for the grants.
• Ensure project implementation is in line with donor guidelines, timelines and targets.
• Ensure all interventions are implemented within schedule, plans and budgets.
• Provide programmatic support to field staff based on their need.
• Maintain relationship with donors and respective Ministry of Health Divisions and county governments.
• Support the Program Specialist to develop and update work-plans and monthly calendar of activities.
• Support in the planning and organization of workshops, trainings and meetings.
• Provide logistical and administrative support to the Technical Team in execution of their activities.
• Raising of purchase requisitions.
• Stores management.
• Support in documentation of project activities such as workshops, conferences, trainings and meetings.
• Contribute to writing of project reports as well as maintenance of project beneficiaries.

Qualifications and Experience:

• Degree in development related course Project Management/Social Sciences/Administration.
• Two (2) years’ experience managing health related donor-funded programs will be an added advantage
• Good computer skills with proficiency in Microsoft packages
• Good organizational skills
• Sound interpersonal and liaison skills as well as a team player
• Excellent planning and organizational skills
• Good communication and facilitation skills
• Must be a self-motivated and reliable person who can work with minimal supervision.