Program Coordinator at National Council of Churches of Kenya (NCCK)

Main Purpose of the Job
 

The Project Cordinator ( PC) will take full leadership of the KITUI CCCD project and oversee the smooth implementation of project activities as per the Multi-annual and Annual plan.The project coordinator will provide support to staff and ensure ensure successful delivery of high impact, high quality and cost-effective program to the project beneficiaries.

Field of Duties and Responsibilities
 

• Result Area 1:
• In cooperation with the project team, the PC will actively contribute to the designing of the IKUTHA CCCD program:
• Ensure development of CCCD Annual and Quarterly Work plans.
• Ensure development of CCCD Annual plans and budgets, based on the Multi-annual plan;
• Ensure CCCD Annual Planning, Monitoring, Evaluation and Learning (PMEL) framework are carried out and updated;
• Provide updates on CCCD project Theory of Change, strategic plan and Multi-annual plan;
• Result area 2:
  • Ensure implementation of specific thematic areas (Education, ECD, Program Sponsorship, Children Groups, Parent Groups, Farmers Groups, SHGs, Youth and Work and Water, Sanitation & Hygiene – WASH):
  • Ensure networks and collaborating with other stakeholders in the CCCD thematic areas for learning and sharing of ideas;
  • Ensuring maximum impact of the program is achieved on the benefeciaries by providing good supervision for thematic areas initiatives;
  • Ensure regular feedback sessions from beneficiaries and other stakeholders in the thematic focus areas;
  • Development of Quarterly Work plan for the thematic areas and ensuring planned targets are reached;
  • Ensuring successful implementation of activities for the thematic focus areas as per the Annual plan;
  • Ensure Participation in regular program reflection sessions with other NCCK staff;
  • Documenting best practices and lessons learnt, and applying these in the next planning cycle.
• Result areas 3:
  • Ensure implementation of CCCD social and economic program:
  • Ensure implementation of CCCD social and economic program activities as per the Annual plan;
  • Ensure the implementation of the CCCD’s Planning, Monitoring, Evaluation and Learning (PMEL) framework;
  • Ensuring good balance of activities per Quarter based on the Annual Work plan;
  • Conduct regular reflection sessions with staff and community facilitators on progress made and way forward for the program.
  • Ensure Coordination with key stakeholders on information sharing and provide updates on project progress and partnership.
  • Providing oversight role to ensure quality and cost effective program delivery.
• Result area 4:
  • Ensuring proper financial accountability:
  • Ensure timely funds requests for activities for IKUTHA site office;
  • Ensure proper accountability for all funds received through the Project office;
  • Ensures that the activity funds requests, corresponding supporting documents and finance reports are sent to the Programme Manager and Project Accountant are accurate and made on time;
  • Coordinate with the Regional Manager to ensure that CCCD Project Supplier documents and corresponding payments are accurate and are made on time;

Result area 5:

• Responsible for supervision of staff and office operations.
• Liaises with Programme Manager to ensure that job descriptions,contracts and appraisals are up-to-date;
• In conjuction project staff identify opportunities for learning and capacity building;
• Holds regular meetings with the CCCD Project staff (and NCCK program staff) as needed.
• Ensures timely submission of the Quarterly and Annual narrative and finance reports (including PMEL database) to Program Manager.

Job Specification and Other Information Related to the Job

Level of Education/Academic Qualification

• Bachelor’s degree in Social Science, community development or other relevant field from recognized university.

Specialised Training/Professional Qualifications

• Community Mobilisation Skills.
• Planning and Organisational Skills.
• Fund raising skills.

Other Competencies/Abilities/Skills Required

• Ability to speak the local language.
• Mature Committed and Christian.
• Ability to multitask and work with minimum supervision.
• Self-motivated and ability to take initiative.
• Excellent computer skills. 
• Strong inter-personal and communication skills.

Relevant Job Experience

• Three to five years experience in community development work, especially in rural areas.