Program Officer – Supply Chain Management at Ministry of Public Service and Gender

Job Summary

The Program Officer, Supply Chain Management will be responsible to the Director, Programme Management and will have overall responsibility to ensure Huduma Kenya Secretariat achieves its mandate by coordinating procurement activities.

For appointment to this grade, an officer must have:-

• Nine (9) years relevant working experience of which three (3) must have served as Program Assistant, Supply Chain Management or in a comparable and relevant position in the public or private sector;
• Bachelor’s Degree in any of the following disciplines: Supply Chain Management, Commerce, Business Administration, Logistics or equivalent qualification from a recognized institution;
• Masters in Supply chain management or Equivalent;
• Member of Kenya Institute of Supplies management;
• Certificate in Supply Chain Management or its equivalent qualification from a recognized institution;
• Certificate in Strategic Leadership Development Programme (SLDP) lasting not less than six (6) weeks from a recognized institution; and
• Certificate in computer applications.

Responsibilities

• Formulating and Implementing Strategies and Policies for procurement of goods and services;
• Providing advisory services in the procurement matters to Huduma Kenya;
• coordinating activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy on procurement;
• Preparing procurement plans in accordance with budget processes;
• Requisitioning, receiving and issuing of stores; preparing and maintenance of stores records; stocktaking and reconciling; store security, safety, maintenance and proper preservation of stores; reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems;
• Preparing and ensuring implementation of procurement manual;
• Sourcing of supplies; assessing and measuring the performance of supplies of goods, works and services;
• Maintaining procurement records;
• Conducting market research;
• Developing internal procurement on supply policy procedure manuals;
• Providing guidelines on Public-Private Partnerships;
• Preparing procurement process documents;
• Coordinating internal monitoring and evaluation of the supply chain function;
• Coordinating internal monitoring and evaluation of the supply chain function;
• Identifying, evaluating, selecting service providers; and
• Any other duties as may be assigned by the supervisor.