Programme Accountant at Anglican Development Services of Mt. Kenya East (ADSMKE)

• The Programme Accountant will be responsible for projects financial reporting, ensuring compliance with grant management regulations, and contributing to the overall financial health and transparency of the organization. Reporting directly to the Finance Manager, the Programme Accountant will play a crucial role in various financial activities including recording transactions, managing accounts, preparing donor and management reports, and supporting audit processes.

KEY RESPONSIBILITIES:

Recording and Classifying Financial Transactions:

• Accurately record and classify financial transactions in accordance with organizational policies and accounting standards.
• Maintain detailed and organized records of all financial activities, ensuring completeness and accuracy.

Managing Accounts Payable and Receivable Processes:

• Oversee accounts payable and receivable processes, including invoice verification, payment processing, and reconciliation.
• Monitor outstanding payments and follow up with relevant stakeholders to ensure timely collections and payments.

Reconciling Bank Statements and Accounts:

• Regularly reconcile bank statements and accounts to verify accuracy and identify discrepancies.  Investigate and resolve any discrepancies in a timely manner to maintain financial integrity.

Preparing Financial Reports and Statements:

• Compile and analyse financial data to prepare accurate and timely financial reports and statements.
• Generate customized reports as needed to support decision-making and compliance requirements.

Assisting in Budget Development and Monitoring:

• Collaborate with program staff to assist in the development of project budgets, ensuring alignment with grant requirements and organizational goals.
• Monitor budget utilization and provide regular updates to management, highlighting variances and recommending corrective actions as needed.

Providing Financial Data for Grant Proposals and Reporting:

• Support program staff in the development of grant proposals by providing accurate financial data and budgetary information.
• Assist in the preparation of grant financial reports, ensuring compliance with donor requirements and deadlines.

Collaborating with Auditors During Audits:

• Coordinate with projects and external auditors during audit processes, providing necessary documentation and explanations.
• Address audit findings and implement recommendations to strengthen internal controls and ensure compliance with regulations.

Ensuring Accurate and Up-to-date Financial Records:

• Maintain an organized system for storing financial records and documents, ensuring accessibility and confidentiality as per organizational policies.
• Conduct regular reviews and updates to ensure the accuracy and completeness of financial records.

Assisting in the Preparation of Financial Analysis and Reports:

• Conduct financial analysis to identify trends, patterns, and areas for improvement.
• Prepare ad-hoc financial reports and analysis as requested by management to support strategic decision-making.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s degree in accounting, Finance, or related field. Professional certification (e.g., ACCA, CPA,) is a must.
• Minimum of 3 years of relevant experience in accounting or financial management, preferably in grant management or the non-profit sector.
• Strong understanding of accounting principles, financial regulations, and grant management practices.
• Proficiency in SAP Enterprise Resource Planning and Microsoft Office Suite.
• Excellent analytical and problem-solving skills, with keen attention to detail.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
• Proactive and results-oriented mindset, with the ability to work independently and prioritize tasks effectively.
• Commitment to the mission and values of ADS Kenya and the Anglican Church of Kenya