Programme Associate, GS6 at UNICEF

Under the supervision and guidance of the Regional HIV/AIDS Adviser in collaboration with the Regional ECD Adviser, the Programme Associate supports the HIV and ECD sections by carrying out a range of programme support functions to help develop, implement and monitor their portfolios, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the Regional Office (RO), external partners and agency counterparts in support of the sections’ work. S/He provides regular feedback on the status of activities through monitoring milestones and advises on improvements to keep activities on track.

How can you make a difference?

The Programme Associate is responsible for the following key functions/accountabilities:

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
• Ensuring the timely and accurate recording and administrative processing of proposals and requests for direct cash transfers (DCTs).
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants, contracts, and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to regional and country offices and donors to support the office in optimizing use of programme funds.
• Organize all logistical and administrative arrangements for internal and external meetings for the sections including leave and travel planning, events scheduling, liaison with travel agency, online knowledge management and preparation of travel/field mission plans for section members.
• Executes other regular and ad hoc tasks to ensure the smooth running of the RO Sections.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Deadline: 09 Jan 2023