Programme Manager at Johanniter International

Overall job purpose

• Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical guidance, oversight, monitoring and quality of project(s) in Somalia (80%) and temporarily supporting with the establishment of a presence in Ethiopia (20%).

Tasks

Strategy and Vision

• Actively supports the values of Johanniter and shapes work accordingly.
• Contributes to the development and implementation of the global and regional strategies of Johanniter International Assistance.

Project Management

• Coordinates with the implementing partner(s) in the planning, implementation and monitoring of the Johanniter project in Somalia, ensuring that project objectives are met.
• Ensures that partner project staff understand and are compliant with Johanniter and donor requirements for the respective project(s).
• Ensures that the project is implemented in a way which is responsive to communities, in line with Johanniter’s Leadership Guiding Principles and the Johanniter International and Regional Strategies.
• Ensures that the cross cutting thematic areas of gender, climate change and inclusion are effectively streamlined in project implementation.
• Provides guidance to the Johanniter implementing partner(s) in the different sectors of intervention (e.g. nutrition, health, WASH, livelihoods).
• Ensures timely reporting by the implementing partner(s) according to Johanniter and donor requirements, critically reviews narrative and financial reports and shares constructive feedback with the partner as required.
• Ensures all relevant stakeholders are provided with updates about the ongoing project upon request, following the established reporting structures.
• Together with the implementing partner(s) and Finance Coordinator, undertakes monthly monitoring of project expenditure, alerting the Head of Mission to any under or overspending and continues to closely follow project expenditure with the implementing partner(s).
• Together with the Logistics Manager, ensures that the implementing partner adheres to their procurement plans and follow the procurement guidelines.

Planning, Monitoring, Evaluation, Accountability, Learning and Documentation

• Conducts regular monitoring of project implementation by Johanniter’s partner(s).
• Together with the partner(s) or independently, supports in planning and conducting assessments e.g. needs assessments, baseline assessments, endline evaluations, feasibility assessments etc.
• Supports the partner staff to compile periodic reports.
• Supports the partner(s) in developing and implementing client complaint and feedback mechanisms and ensures collection and filing of success stories, case studies, pictures, etc.
• Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessments, and other analyses of project learning activities.

Partnership Support and Management

• Conducts partner mapping and assessments of Somali NGOs to identify potential partners aligned with Johanniter’s strategic programme objectives and mission statement and undertakes the required due diligence.
• Together with the implementing partner(s), co-facilitates the project opening, project review and project closing meetings and ensures partner participation in all project cycle meetings.
• Co-leads timely and effective partner program, finance, and compliance reviews and partner and project reflection meetings.
• Works collaboratively with the partner(s) to facilitate systematic and timely partner feedback to Johanniter’s management, strengthen partnership relationships, including the documentation of, and response to partner feedback and constructively resolve any issues that may arise.
• Maintains complete and organized partnership files for the partner.
• Facilitates the collaborative development and delivery of the partner project support plan, ensuring that it appropriately addresses issues identified in the due diligence process, and coordinates with the relevant departments for the timely and quality implementation of the plan.
• Ensures Johanniter understands partner capacity strengthening priorities and identifies opportunities and plans for Johanniter to support the implementation of partner capacity strengthening efforts.

Programme Development

• Conducts a mapping exercise of other actors working in the sectors of health, livelihoods and emergency response and preparedness in locations where Johanniter intends to work or is already working.
• Identifies gaps and needs in the area of health and livelihoods and undertakes assessments as necessary.
• Develops ideas and concepts to further develop the programmatic objectives of Johanniter, alongside the Johanniter Global Strategy.

Representation

• Gathers information regarding a possible registration process in Somalia.
• Represents Johanniter in relevant forums and networks, with local authorities, coordination with I/NGOs, donor etc.

Leadership

• Ensures efficient and effective communication within the CO team.
• Contributes to a positive and inclusive work environment dedicated to the core values and mission of Johanniter.

Ethiopia (20% - temporary responsibilities until the establishment of a Country Office in Ethiopia)

• Together with the HoM, follows and supports with the registration process in Ethiopia.
• Identifies local partners aligned with Johanniter’s strategic programme objectives and mission statement and undertakes the required due diligence.
• Prepares the Terms of Reference and work plan for a feasibility and needs assessment in Ethiopia.
• Supports with the initial stages of the establishment of a small country office in Ethiopia.

Safeguarding

• Working with programmes team to come up with a safeguarding action plan.
• Conducting safeguarding assessments for partners and support development of safeguarding action plans for partners.
• Ensure safeguarding is well embedded in project design, implementation, monitoring and evaluation.
• Lead safeguarding risk assessments for different programmes or projects.
• Ensure mitigation plans and responsibilities on safeguarding risks are in place.
• Lead service mapping of different safeguarding and protection service providers for referral purposes.
• Ensure all project proposals include the section on safeguarding and safeguarding activities.
• Ensure resource allocation to safeguarding.
• Sensitize stakeholders on JUH commitment to safeguarding including policies, processes and procedures.
• Promoting a culture of safeguarding within the organization and ensuring people we work with are not exposed to harm or abuse.
• Report any safeguarding concerns using the channels that have been put in place.

Other

• Assists the Head of Mission in conducting security assessments (remotely), security monitoring and implementation of security measures and strictly adheres to Johanniter and partner(s) security regulations.
• Regularly coordinates all above mentioned aspects with the Head of Mission.
• Supports the country office team in translating guidelines and templates if necessary.
• Supports in other tasks if requested to do so.

Person Specification

Professional Qualification and Experience:

• Minimum of a Bachelor’s Degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Prepared-ness, Public Health.
• A Master’s Degree is an added advantage.
• At least 6 years’ experience in programme management in a humanitarian context is essential.
• Experience working in Somalia with a solid understanding of the context and humanitarian needs is essential; experience working in Ethiopia is an added advantage.
• Experience working in insecure contexts and the ability to undertake security risk analysis is essential.
• Experience in working with and conducting capacity strengthening of partners is essential.
• Experience in networking and building relationships with the authorities, UN Agencies, INGOs, local organizations etc is essential.
• Experience in designing, coordinating and conducting needs assessments, baseline assessments and SMART surveys.
• Experience in coordinating public health / nutrition/ WASH / livelihoods and food security/ Emergency Response and Preparedness projects.
• Experience with large institutional donors e.g. EU, UN, German Foreign Office and the German Ministry of Cooperation etc.
• Experience in Monitoring and Evaluation, writing proposals and reports.

Skills:

• Strong management, project planning and organizational skills.
• Experience in budget monitoring and donor compliance.
• Clear vision on programme development.
• Strong analytical, written and oral communication skills;
• Ability to travel, sometimes in an unstable security environment;
• Cultural sensitivity
• Ability to work in a team and independently;
• Strong commitment to local capacity building;
• Able to take initiative and be proactive;
• Demonstrated high level English skills, both written and spoken

Other:

• Fluent in written and spoken Somali language.
• Willingness and the ability to travel to Mogadishu and possibly other areas of Somalia, depending on the security situation.
• Willingness and the ability to travel to and within Ethiopia, if required to do so.