Programme & MEL Coordinator-SEI at World Agroforestry Centre (ICRAF)

Duties and responsibilities

Programme Coordination role

• Monitors and reports back to Project Leads, Programme Managers and centre director on project financial gaps and challenges to ensure efficient resource allocation and spending through a consultative process.
• Ensures monthly timesheets are approved as per allocation and Centre’s timeline.
• Ensures proper budgeting and financing of proposals and projects based on the resource allocation and agreed requirements and allocation.
• Ensures the centre project management Tools are updated with precise project information according to donor agreement and amendment.
• Ensures project and work plans are clear for all projects, and ensure time planning of team members is correctly updated in the centre time management system.
• Shares the monthly financial reports to the team for the review by project managers regarding resource spending and planning. 
• Ensures timely update for teams to deliver donor reporting, including supporting finance team on the invoices and financial reports.
• Supports the team in planning and project implementation, for example by taking minutes of meetings and assisting in event organization.

MEL Role

• Lead the design and implementation of MREAL result frameworks and ‘Theory of Change’ for centre and programmes.
• Integrates MREAL in project design, implementation, and reporting.
• Implement and optimize online solutions for MREAL in projects and programmes.
• Oversee data collection, assess project progress and results, and generates insights to refine project design and implementation.
• Update project results frameworks as needed.
• As appropriate, train and guide partners and stakeholders in MREAL and field monitoring.
• Manage administrative and reporting tasks related to projects, including time reporting and expense claims.

Fundraising & Partnerships

• Identify opportunities, support fundraising and enhance multi-stakeholder partnerships for SEI Africa’s portfolio.
• Supports fundraising initiatives, donor profiling, and coordinates the Centre’s monthly funding opportunities update to the team. 
• Provides support to proposal development by ensuring the internal project management tool process and advising on donor requirements. 
• Assists in building and expanding strategic partnerships and networking with governments, civil society organizations, the private sector and donors in implementing research project activities and developing new research projects.  
• Supports in preparing documents (e.g. agenda, work plan, reports, publications, proposals) related to research projects as assigned.
• Performs other tasks that might be assigned by the Project Leader, Line manager and the team.

Leadership and Management

• Provide technical leadership in the design, development, planning, budgeting, and implementation of the project MREAL frameworks
• Actively oversees implementation, reporting, monitoring and learning of projects and results.
• Provides professional and ongoing guidance to MREAL/MEL work for the research staff under the Programme, addressing professional and competence development.
• Committed to supporting the employees in the Programme through a significant presence in the office, and availability to handle issues arising.

Requirements

• A Bachelor’s degree with at least four years of work experience, or a Master’s degree with at least two years in relevant fields. 
• Proven experience in project administration, coordination and working within interdisciplinary teams.
• Knowledge of project management, MEL and finance/budgeting
• Certification and/or training in project management
• Knowledge of climate finance, policy, sustainable development, and participatory research.  
• Experience in the Africa region. 
• Proficiency in an Asian language is an advantage.