Programs Coordinator at Secours Islamique France (SIF)

Job Summary

• Under the direction and supervision of the Head Mission, the Program Coordinator shall lead the strategic planning, coordination and implementation of various programs and projects for SIF. S/he shall be responsible for ensuring compliance with programs expenditures, policies, and procedures, and developing the programs’ agenda for year to year.

Duties and responsibilities

The specific duties and responsibilities of the position shall include but not limited to

Context monitoring/Program Development

• Write monthly analytical SITREP reports on programmatic issues and progress.
• Participate in Working Group Meetings organized by relevant actors in the humanitarian field.
• Review of literature, collection of secondary information and field assessments to propose technical recommendations and programmatic approaches on development of initial Concept Notes and final Project Proposals.
• Define SIF intervention and actionable programmatic strategy annually in liaison with the Head of Mission and assist with the development of a cohesive Mid- and Long-Term Strategic Direction for both Kenya and Somalia.

Program management.

• Organize program planning through development of project management plan, procurement plans, financial budgets/projections;
• Define and set up the program methodologies and approaches: community mobilization, training plans and curriculum, implementation steps and related program documentation for accountability purposes;
• Ensure the program standards and targets are being achieved in accordance with the established Objectively Verifiable Indicators;
• Ensure program reporting is done on time and according to established SIF standards; and
• Monitor and evaluate the progress of programs through regular field visits and advise the program staff on any improvements that may be necessary

Representation

• Under the direction of the Head of Mission, participates in external coordination and interaction with humanitarian development stakeholders and National Authorities, including participation in Cluster Meetings, in both Somalia and Kenya;
• Participate in cluster meetings and provide adequate reports to the Head of Mission;
• Represent the Mission, its values and principles with professionalism and diplomacy at all times.

Internal coordination

• Maintain a close liaison with the SIF support services (logistics, finance, human resources,) to ensure that SIF policies and procedures are being followed at all times and the safety and security of the SIF staff in both Somalia and Kenya is paramount;
• Ensure financial projections and procurement plans are established and shared with the Finance, HR and Logistics Departments;
• Participate in the recruitment and training of the program staff;
• Undertake active engagement with HQ technical referent to aid orientating programmatic strategies of the Mission in concert with the Head of Mission

Management of key program staff

• Defines objectives, evaluates direct reports, and provide staff with ongoing support and guidance with respect to the Program Management Cycle and providing them with the necessary tools and expertise;
• Carry out annual appraisals of the appropriate direct reports;
• Support program staff in their duties;
• Motivate the Program Team and organize team building sessions;
• Advice and build staff capacity throughout program implementation.

Any additional related tasks requested by the line manager

Qualifications and Education Requirements

• Relevant Master’s degree or equivalent in the development sector (Community Development, International Cooperation, Agriculture and Food Security, WASH, Youth Empowerment, Protection and/or other relevant disciplines)
• At least 8 years of relevant field experience in the humanitarian/development sector with a UN and/or Non-Governmental Organization with at least 4 years in a senior Program Coordinator or Manager role;
• Proven experience in programming related to Food Security, Livelihoods, Cash transfer, Wash, Shelter, Disaster Risk Reduction (DRR), Youth/Women Empowerment etc.;
• Demonstrated experience and understanding in program work relating to the Somalia and Kenya contexts would be a distinct advantage;
• Proven experience in proposal writing and donor reporting in English, working knowledge in French will be a plus ;
• Knowledge of security, especially in unstable contexts such as Somalia would be valuable.
• Ability to work in challenging environments and achieve deadlines with quality work.
• Proficient in Microsoft Office and knowledge in mobile data collection technology / infrastructures;
• Demonstrated leadership qualities and a desire to mentor and develop staff.

ETHICS AND PROFESSIONAL PRACTICE

• Respect and promote SIF’s Policies and Agree to comply with SIF Code of Conduct and ensures Child Safeguarding standards are upheld.
• Report to your line manager any discrepancies of SIF’s policies among the team or partners
• Maintain confidentiality at all times.