Project Accountant at Swisscontact

General Position Summary

• We are looking for a dedicated Project Accountant to join our team. This role will work closely with the Senior Accountant to ensure complete accuracy of all finance transactions related to the project (s) and to manage all financial aspects of projects for Swisscontact - Kenya. The primary purpose of this position is to work and support the finance department so that day to day operations run smoothly and without disruptions with respect to financial and reporting needs without compromising the internal controls mentioned in the Country Manual.

Essential functions and responsibilities:

Accounting

• Manage day to day finances, including processing invoices, expenditures in collaboration with Senior accountant
• Collaborate with project coordinators and operations team to forecast required cash flow for the project to avoid any cash shortages or surpluses within the project(s)
• Prepare and review monthly transactions listing for completeness and assurance and post required adjustments in a timely manner
• Ensure all transactions are supported by adequate documentation, necessary approvals and that documentation is filed and retained in a suitable way
• Keenly verify expenditures and payments to vendors based on approved procurement plans and processes, purchase requisitions and purchase orders
• Produce financial analysis as required by the project team to assist decision-making
• Reconcile all project P&L and balance sheet accounts every month
• Prepare monthly financial reports, providing analysis as needed by head office, donors, and other stakeholders.
• Create and upkeep a robust internal control environment.
• Manage petty cash operations.
• Prepare payment vouchers and process all financial transactions in Abacus to enable accurate financial reporting and monitoring.
• Assist in complying with all tax regulations and process statutory deductions in a timely manner.
• Support with budget planning and control.
• Liaise with internal and external auditors to manage audits, meet all requirements and complete any audit recommendations, coordinating country or other staff at all stages
• Review and verify procurement process of fixed assets, office supplies and services, ensuring compliance with Swisscontact's procedures
• Perform any other duties assigned by Management.

Compliance

• Ensure adherence to donor's procedures and guidelines.
• Comply with the provisions mentioned in the Country Manual.
• Ensure all actions align with local law and accounting standards.
• Maintain integrity and confidentiality in all the financial transactions

Other duties and responsibilities

The incumbent may occasionally be asked to take on duties outside the scope of the above job description.

Knowledge, skills and experience:

• Minimum of bachelor’s or higher degree in Business related course, Accounting, Finance or Economics.
• Minimum of CPA Intermediate level or ACCA equivalent
• Minimum 4 years of relevant work experience in the not-for-profit sector. Experience in the development sector will be an added advantage.
• Proficiency in electronic accounting systems and advanced Knowledge in excel is a must. 
• Ability to work in a team, under tight deadlines and in a dynamic work environment.
• Excellent communication skills with a high level of written & spoken English; Spoken Swahili.
• Note: These job descriptions can be amended by Superiors based on need.

Place and physical demands:

The incumbent will be based in Nairobi, Kenya with regular travel to the field.