Project Accounts Assistant at Lake Victoria Fisheries Organization (LVFO)

Project title: Contribution of Sustainable Fisheries to the Blue Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region – E€OFISH Programme
Job Ref:    LVFO/ E€OFISH /HR/2020/02
EAC Salary Grade    G5
Reports to:    Head of Finance LVFO
Duty station:    Lake Victoria Fisheries Organization Secretariat Plot 7B/E Bell Avenue, Jinja, Uganda
 

MAJOR DUTIES AND RESPONSIBILITIES

• Budgeting
  • Provide support in coordinating budgeting, payment and accounting services:
  • Ensure compliance with financial regulations and rules. Serve as principal an advocate for prudent, consistent and accountable management of the Project financial resources and assets.
  • Assist in ensuring that the financial procedures and practices implemented, conform to EU and/or EAC Financial Regulations and directives.
  • Assist in preparing all Project financial statements in a timely manner.
  •   Provide support in developing the draft program budget:
  • Participate in the budget development process in liaison with the relevant desk officers in organization of program work plans for financial review.
  • Assist in ensuring that budgetary estimates are prepared in accordance with Project requirements, and planned activities implemented in time and within the approved allocated budget lines.
  • Providing information, analyses, explanations, and documentation in response to requests on budgetary matters from the relevant stakeholders
  • Assist in ensuring timely budget preparation, implementation and reporting.
  •   Serve as an advisor on budgetary and financial matters:
  • Advise the Supervisor on the implementation of the approved budget and execute decisions taken regarding allocation and allotment of appropriations.
  • Report on the state of the Project finances to the Head of Finance for deliberations and decision-making on programme budgeting, finance and accounts.
  • Develop proposals for budgetary transfers, supplementary appropriations and management of surpluses.
  • Assist the Supervisor in ensuring appropriate financial reports, statements and other accountability reports are prepared in a timely manner, for submission to the Auditors.
• Payment and Accounting services
  •  Ensure accurate maintenance and updating of income and expenditure accounts for the Project:
  • Ensure the proper receipt, custody and disbursement of funds and oversee the banking and currency arrangements.
  • Manage the payments system and Records Register
  • Monitor and follow up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely costly booking.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Manage the cash flow and prepare cash flow forecasts in accordance with EU rules and regulations.
  • Reconcile sub ledgers in the system in a timely manner to identify any irregularities, mis-postings and raise correction journals for the Head of Finance’s certification
  • Prepare funds requisitions in a timely manner.
  • Ensure that the Trial Balance is balancing at any given time
  • Ensure access to timely, accurate and useful information with regard to the financial status of the project.
  • Report to the supervisor on budget/programme performance or substantive issues, as appropriate, particularly those presented in annual or triennial reports.
  • Ensure that the reports are prepared in timely manner.
  • Manage foreign currency exchange gain/loss.
  • Actively participates in project selection and valuation, audit and compliance reviews together with the Supervisor.
  • Assist in formulating responses to internal and external auditors.
• Reporting
  • Prepare periodical reports of the project
  • Assist in preparation of a funds requisition to the donor
• Perform other related duties, as assigned

QUALIFICATIONS AND EXPERIENCE

Education

Essential

• A diploma (or academic equivalent) with specialization in accounting, financial management, business administration or a related field.
• Possession of a university degree and/or professional accounting qualification (CPA, ACCA or equivalent) is an added advantage.

Professional Experience:

Essential

• A minimum of five (5) years of progressive experience in accounting, financial management, business administration, or a related field.
• Experience with international accounting systems and financial operations management is an added advantage.
• Experience with corporate performance management in the public or private sector.

Desirable:

• Experience in managing programmes/projects within an international or regional organization, national government, or other public or private organization.
• Experience with International Public Sector Accounting Standards (IPSAS).

Competencies:

• Professionalism
• Accountability
• Managing Performance
• Ability to work under minimum supervision
• Organization skills
• Communication skills
• Judgement/Decision-making

Languages:

Essential

Fluent reading, writing and speaking abilities in English.

ASSESSMENT METHOD

Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

Relevant Working Experience

Relevant working experience in this regard refers to post education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.

TERMS AND CONDITIONS OF EMPLOYMENT

The Contract period is for four year (4) years, with a six (6) months’ probation, to be confirmed upon satisfactory performance. The above is a non-established position within the LVFO‘s organization structure

Remuneration

An Indicative basic salary of EUR19,836.48 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of EUR 4,173.96 (per annum), and a Transport allowance of EUR 2,165.16 (per annum)

Fringe Benefits

In addition, this post offers attractive fringe benefits including an installation allowance of EUR 521.74 paid once, plus gratuity paid monthly, a personal medical Insurance cover, and personal accident insurance cover.

ELIGIBILITY

Eligibility is restricted to qualified candidates from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the United Republic of Tanzania).