Project Administrative Assistant at Aga Khan Education Service, Kenya (AKESK)

OVERALL RESPONSIBILITY

• Reporting to the Project Manager, the successful candidates will Work closely with the project team to provide dedicated project & administrative support, working alongside the team to coordinate, support, and deliver cancer project deliverables, liaising with Oncology team leaders, clinical support areas, finance and procurement teams & external organizations.

KEY RESPONSIBILITIES

• Provide daily administrative support to the Project office.
• Manage calendars, schedule meetings, and coordinate appointments and engagements for the project office.
• Draft, prepare, and edit correspondence, reports, presentations, and other official documents.
• Take accurate minutes during meetings and ensure follow-up on action items.
• Maintain well-organized filing systems and ensure confidentiality of departmental records.
• Act as the liaison between the project office and internal departments or external stakeholders.
• Support the planning and coordination of departmental events, training sessions, and initiatives.
• Assist in the implementation of quality improvement and patient safety activities.
• Ensure proper custody, use, and maintenance of departmental equipment, supplies, and assets.
• Organize and document project meetings, including taking minutes and following up on action points.

The requirements

REQUIREMENTS

• Diploma in Business Administration, project management or a related field from a recognized institution.
• Minimum of three (3) years’ experience in a similar or related administrative role, preferably within a healthcare environment.
• Excellent written and verbal communication skills.
• Strong organizational and time-management capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).