Project Assistant-( Maternity Cover) at Saferworld

Job Purpose

• The Project Assistant- MC will support the implementation of the IMARA programme activities. Working with the Project Coordinator and county-based partners, s/he will provide supportfor the preparation of work plans,budgets, and activity reports. With support from the Project Coordinator the post holderwill also be responsible for day-to-day programme monitoring and documentation activities including regular followup with the partners to ensure timely documentation of relevant data and updating of relevant monitoring tools to supportreporting and programme review

Roles and responsibilities:

Activity Planning, Implementation

• Support planning, and implementation of the IMARA programme activities.
• Assist the Project Coordinator with key programme activities such as realistic scheduling of programme activities, drafting internal/donor reports, forecasting budgets and cash flows and regular monitoring of expenditure.
• Work with colleagues in making logistical arrangements for programme activities including logistical support for workshops and other meetings and organising project-related travel arrangements as assigned by the Project Coordinator.
• Assist in developing programmes and delivery of needs-based training and other support activities related to the project.
• Support linkages and coordination of activities between Saferworld partners and World Vision project staff in the counties of implementation.
• Participate in, and contribute to, quarterly and other scheduled programme performance review meetings.

Financial Management (Forecasting and reporting)

• Support partners with expenditure forecasting and preparing monthly funds request for project expenditure in line with Saferworld’s financial procedures.
• Support the Finance Officer in developing expenditure requests.
• Support the Project Coordinator in the documentation of ‘success stories’ and other documented information to demonstrate results/impact of programme activities and contribute to outcome harvesting and lesson learning.

Partner support

• Work with partners in developing monthly activity plans and scheduling activities in coordination with World Vision teams in the target counties.
• Support the Finance Officer to review partner activity matrices and monthly budgets for ease of executing funding requests.
• Work closely with partners in organising and facilitating meetings, workshops and seminars with stakeholders including government representatives and civil society organisations;
• Work closely with partners to ensure quality activity and monthly reports are developed including proper documentation of all project processes (narrative, photography and videography).
• Support the Project Coordinator in ensuring compliance with key Saferworld and donor requirements and in particular safeguarding and required consent for all relevant documentation.
• Support partners to mainstream cross-cutting issues, among them, gender and youth in their initiatives.

Communications and Advocacy

• Contribute in developing appropriate strategies for advocacy with partners.
• Support the Project Coordinator in documenting updates for internal news.
• Compile a photo library for all project photos.
• Maintain up-to-date files and records of project documentation and upload of reports and other documents in the IMARA folder in the Kenya SharePoint folder.

Key working relationships

• Colleagues in the Kenya programme and Nairobi Office – Maintain a good working relationship, communication and working collaboratively on programme implementation, monitoring, assessment and reporting.
• Partner Organisations - Working collaboratively to effectively deliver programme activities, monitor progress and supporting demand-driven capacity strengthening activities.
• Project Coordinator – Working together in planning, delivery and monitoring of IMARA project activities.
• Colleagues in the finance team both in country and at HQ – working collaboratively on budgeting,
• compliance and financial reporting.
• IMARA consortium staff – Coordinating the delivery of programme activities and ensuring synergies in the delivery of programme activities.
• County/ National Government authorities and other external stakeholders including donors – Liaise with relevant Kenya National and County government officials and maintain relationships with key INGOs/CSOs and strategic networks in the project counties to enhance networking, sharing information, collaborative working as appropriate.