Project Coordination Officer at African Population And Health Research Center (APHRC)

Key Responsibilities

Project Planning and Implementation

• Coordinate the execution of project annual workplans and activity schedules to ensure timely delivery of project milestones.

Stakeholder Engagement and Communication

• Manage relationships with internal and external stakeholders, ensuring alignment and consistent information flow across assigned projects.
• Act as the primary point of contact for stakeholder communications, facilitating structured engagement and follow-up throughout project activities.

Project Monitoring and Tracking

• Track project milestones, deliverables, deadlines, and interdependencies across workstreams.

Event and Meeting Coordination

• Support the organization of meetings, review panels, workshops, convenings, and exchange visits.
• Prepare meeting agendas, minutes, and action trackers to ensure clear follow-up.

Operational and Administrative Support

• Maintain project operational trackers, calendars, and documentation repositories.
• Support procurement, consultant onboarding, travel arrangements, and event logistics.
• Assist with contract and documentation processes in compliance with APHRC procedures.

Reporting and Compliance

• Support the preparation of progress updates, internal briefs, and reporting inputs.
• Liaise with the Communications Officer to ensure timely dissemination of project outputs.
• Maintain accurate records for audit and compliance purposes.

Qualifications and experience

• Bachelor’s degree in Project Management, Public Health, Social Sciences, or a related field.
• A Master’s degree in a relevant discipline will be an added advantage.
• At least 3–5 years of experience in project coordination or management, preferably within research or health programs.
• Experience working with multiple stakeholders and managing competing deadlines.
• Demonstrated ability to simultaneously coordinate technical, policy, and administrative stakeholders.
• Familiarity with donor-funded project environments (Wellcome, Gates, DFID, NIH) and their reporting/compliance requirements.
• Experience supporting workshops, convenings, or peer-review processes is an added advantage.
• Experience supporting multi-country or consortium-based projects, particularly in research or global health programs.
• Exposure to digital health, AI, data science, or innovation programs in LMIC or African contexts.
• Strong organizational and communication skills.
• Proficiency in project management tools (workplan trackers, Gantt charts, budget trackers, and shared document repositories).