Project Coordinator at Excel Wise Consultants Limited

SCOPE OF WORK & DELIVERABLES:

• The Project Coordinator will report to Kenya’s Project Manager and will be working closely with Project Manager based in India, as well as with the Company’s HǪ, and other Stakeholders to coordinate the 2024 Dietary Shift Competition.

Key Responsibilities

• Along with project partners, support the company’s Internal team to define the scope of the work in supply solicitation, and contracting, event coordination and logistics.
• Adjust the country project plan (GANTT incl. Activities, outlining timelines, milestones, deliverables etc.) and develop more detailed plans. 
• Review marketing and communication collaterals to promote the competition.
• Lead the identification and securing of necessary resources, e.g. support personnel, venues etc. in country.
• Lead in country vendor (e.g., advisory support) selection and management. Support global vendor selection if needed.
• Ensure weekly, biweekly, and monthly meetings are organized, and the actionable are recorded, to keep incountry partners as well as global partners informed and consulted throughout the competition process.
• Participate in weekly oneonone meetings with Project Manager to ensure alignment and timely project execution
• Review the competition & judge toolkits
• Maintain communication channels with the company’s internal team and partners for ongoing support and feedback.
• Draft country relevant content featured on various web pages and other media platforms of the company and partners.
• Organize and facilitate internal workshops/meetings needed for participating stakeholders e.g. jury, country teams etc.
• Lead all communication (via email and WhatsApp) with participants during the registration process and the competition.
• Collaborate with partners to establish competition categories, eligibility criteria, evaluation criteria and facilitate decisionmaking for judging panels.
• Work with partners to develop selection criteria for judges.
• Onboard judges, ensure criteria are clearly communicated.
• Execute the review process of submissions, ensuring fairness and confidentiality.
• Review submissions for eligibility.
• Notify finalists and provide feedback to participants on submissions.
• Review and Share Deal Room toolkit with all key stakeholders (finalists, facilitators, advisory support, partners) participating in Deal Room.
• Use the excelbased Management Information System (MIS) and input regularly on key project metrics and activities.
• Maintain comprehensive project documentation throughout the competition (e.g. participant lists, submissions count, evaluation results etc. 
• Lead the dissemination of stagewise achievements, successes, upcoming activities, other relevant content via various channels
• Organize a debrief session with internal teams to review experience of the challenge

Qualifications:

• Bachelor’s degree in business administration, Project Management, or related field.
• At least 3 years of proven experience as a Project Coordinator or similar role.
• Knowledge of project management software tools and methodologies.
• Excellent organizational and timemanagement skills.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Detailoriented with strong problemsolving skills.
• Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Trello, Asana).