Project Coordinator at Jomo Kenyatta University of Agriculture Technology

We are looking for  a Project Coordinator who is highly motivated, skilled and experienced individual to develop business, manage and successively deliver agricultural projects

Key Responsibilities

Project Management 

• Define project scope, goals and deliverables that support business goals in collaboration with senior management and consultants to be signed off before project commencement. 
• Develop full-scale project plans and associated communications documents e.g. project charter to ensure all stakeholders interests are addressed. 
• Effectively communicate project expectations to project team members and stakeholders to ensure that project delivery timelines and quality are met. 
• Execute and manage quality of project delivery while monitoring the key milestones as spelt in the project delivery plan. 
• Provide project status reports to stakeholders on agreed time, indicating the budgetary, quality and timeline movements in the project. 
• Draft and submit project budget proposals and recommend subsequent budget changes where necessary. 
• Hand over the project to the client upon completion, while effectively closing all project contractual engagements i.e. administrative, budgetary, resources e.t.c
•  Prepare project completion report, documenting lessons learnt from the project delivery and providing performance feedback to teams and directors. 

Business Development 

• Map and identify potential corporate clients for fruit seedlings with interest in non-governmental organizations.
• Identifying, preparation and submission project bids in line with the company scope of business to ensure consistent business. 
• Build, develop and grow any business relationships vital to the success of the project being executed.
• Participate in networking and conferences that expose the business to various stakeholders in the businesses areas of interest e.g. civil works. 
• Manage relationships with various stakeholders to maintain good rapport and alleviate constrained relations with important stakeholders.
• Ensure business brand is well positioned with both suppliers, sub – contractors and clients to enable further reference businesses.

Project Operation 

• Ensure that all project required documentation are drafted, updated, and filed within the required timelines. 
• Ensure the project legal compliance is kept up to speed in regard to contractual, statutory and labour related costs as far as project is concerned. 
• Handle any project related disputes and conflicts with a view to protect stakeholder interests and consistency project delivery. 
• Handle the purchasing and delivery of project required materials, tools and equipment to enable continuous delivery of project work. 
• Manage resources for the site office to ensure smooth operations through procuring, managing and replenishing resources required for running the office administratively. 
• Prepare and implement risk management and monitoring and evaluation strategies.
• Prepare various reports to your supervisor.
• Update and brief your line supervisor from time to time on the ongoing projects and assist on decision making
• Keep track of all financial transactions in line with the project to ensure that only authorized expenses are executed

Academic Qualifications/Work Experience/Skills

• Bachelors’ degree in project management, business management, agricultural economics or equivalent.
• Proficient qualification in PMP/ PMI will be an added advantage 
• Over 5 years’ experience with 3 Years relevant experience in project management and business development
• Evidence of having engaged and secured business from non-governmental organizations and private sector.
• A good understating of agricultural sector and non – governmental organizations.
• Evidence of having secured and managed business units with turnover of over Kshs. 20 million per annum.
• Strong skills in planning, organizing, leading, monitoring and controlling
• Ability to influence all levels of stakeholders, cross functionally and externally
• Ability to travel and work long hours
• Proven strong client focus and interpersonal skills to develop relationships with clients
• Excellent writing, presentation and communication skills
• Aptitude in delivering attractive presentations