Project Coordinator at Thomson Reuters

About the Role 

As a Project Coordinator at the Thomson Reuters Foundation, you will: 

• Lead on the logistical support for remote and in-person activities (such as trainings, convenings and workshops). 
• Coordinate project activities with multiple internal stakeholders as well as external contractors and partner organisations.  
• Provide direct support to Project Manager and Senior Project Coordinator in setting up and managing vendors/consultants, conducting procurement as per policy, booking logistics and conducting project financial administration. 
• Support in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required. 
• Support the team in following TRF’s project cycle management system when implementing activities and closing the project. 
• Responsible for project meeting management including weekly project meetings and monthly Board meetings. 
• Monitor project finances in collaboration with Senior Project Coordinator and Project manager.  
• Support the project team in understanding and following all compliance polices.  
• Take lead in setting up all project vendors, liaising with Account Payable team and external vendors. 
• Maintain the alumni network of journalists involved in the programme, as appropriate. 
• Work closely with the Senior Project Coordinator & Project Manager to monitor the project plan and deliverables, keeping documents updated as and when change takes place. 
• Take lead in conducting impact data gathering such as surveys, and one to one interviews, with guidance from Senior MEAL advisor. 
• Maintain project database records, ensuring networks, relationships and ongoing conversations are documented. 
• Proactively seek out improvements in project system, processes and record keeping. 

About You 

To be our Project Coordinator, you will likely have: 

• Prior experience in a relevant role coordinating a range of activities, across organisations with common goals, and working constructively with a diverse range of people 
• Excellent organisational skills and the ability to work with changing priorities and time pressures 
• Highly organised person, who can manage and maintain large amount of project data.  
• High motivation with ability to work independently or in a team environment 
• A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through 
• Experience of administrative or finance processes and excellent numerical skills 
• Competency in Word, Teams, Outlook and Excel. Experience with databases (e.g. Salesforce) would be an advantage 
• Fluency in English