Project Development Officer at ACTED

• The Project Development Officer (PDO) ensures proper grant management by developing qualitative project progress narrative reports in compliance with donors’ rules, facilitates smooth internal communication and coordination with relevant departments, leads on internal meetings with different departments, and contributes to Acted’s external communication strategy. Further, the PDO contributes to fundraising efforts by participating in the development of project proposals in line with Acted’s global and in-country programme strategy

OBJECTIVES

• To lead the grants management through reporting, project implementation follow-up, and contracting.
• To provide support to positioning and fundraising through development of proposals and external, external relations and communications

FUNCTIONS

• Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
• When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek Acted HQ Program Department advice on potential solutions that would meet donor rules.
• Implement and oversee the project specific filing system for grant management and ensure it is regularly updated.
• Participate in and take minutes of kick-off and close out meetings for each project
• Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with Acted HQ GMU and finance, which will contribute ultimately to steady cash inflow;
• Work in close relation with MEAL to incorporate data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from MEAL department;
• Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
• Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with Acted HQ GMU.
• Contribute to identifying potential partnerships for providing operational and/or technical support for Acted programs.
• Ensure partners report to Acted in a timely and qualitative manner as per the requirements of the grant agreement.
• Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various Acted coordination meetings
• Send meeting minutes in a timely manner to HQ;
• Inform Acted HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.
• File properly contractual project documents both in hard and soft copies;
• Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
• Contribute to Acted external communication strategy by feeding regularly Acted HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for Acted communication tools, including, but not limited to, Acted Newsletter, websites and Acted Annual Report;
• Contribute when required to the reporting to national and local authorities as required by Acted registration/legal status in country;
• In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;
• Contribute to establishing, maintaining and improving active and regular working relationships with donors and, where relevant, act as point of contact for all formal/informal donor communication
• Contribute when required to the development of fundraising documents (concept notes/proposals) in line with Acted country strategy and donor requirements and in close collaboration with Acted HQ GMU and finance;
• Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
• Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;

Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Qualifications/Skills Required

• Bachelor’s or Master’s degree in development studies, international relations, political science, or a related field;
• 5+ years of international fundraising experience, with demonstrated success working across diverse fields including individual, major donor and legacy fundraising
• Prior work experience with an INGO in an emergency setting preferred;
• Knowledge and understanding of humanitarian standards
• Fluent English (written and spoken), excellent writing and communication skills;
• Coordination, organisational and planning skills required, including ability to manage large workloads, effectively meet deadlines, through an excellent ability to multi-task and prioritise in complex environment;
• Ability to work under pressure in a high-pace environment;
• Good organizational and prioritization skills;
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, Office 365,.