Project Finance & Administrative Officer at Public Services International

Key responsibilities of the position include

• Financial Management
• Administer project bank accounts and ensure funds are used according to approved budgets.
• Execute project payments based on authorised requests from Project Coordinators and/or Global Unions.
• Maintain proper financial documentation ensuring all expenditures comply with donor and PSI regulations.
• Prepare quarterly and annual financial reports for submission to Union to Union, the NPC, the Global Unions, and other donors.
• Coordinate and support external audits of project accounts.
• Maintain and update the accounting system, ensuring transparency and compliance with internal controls.
• Manage the full accounting cycle for the PSI Ghana office, ensuring accurate and timely recording of transactions.
• Process supplier payments, verify invoices and supporting documentation, and ensure compliance with internal procedures.
• Monitor incoming funds, record cash receipts, and reconcile bank accounts regularly.
• Prepare and execute bank transfers and other payment instructions in coordination with the regional finance team.
• Support the Regional Finance Manager by inputting and verifying accounting data from other offices or projects as required.
• Administration and Compliance
• Ensure compliance with national statutory requirements (tax and other legal obligations).
• Manage contracting, procurement, and administrative processes according to PSI’s procedures.
• Support anti-corruption awareness and complaints mechanisms within the project.
• Identify, monitor, and report potential financial or operational risks to PSI.
• Maintain accurate and complete records of expenses, contracts, audits, reports, and correspondence.
• Communication & representation
• Ensure internal and external communication on the project;
• Draft reports for donors and PSI governance bodies;
• Provide media content for mainstream and union-targeted communications;
• Represent PSI to affiliates and in other fora where necessary.
• Other duties as assigned by the Regional Secretary or the Subregional Secretary.
• Supervision
• Report functionally to the Regional Finance Officer, Global Project Officer and the National Project Committee for technical and project-related matters and shall be under the overall supervision of the Regional Secretary.

Staff management

• NA
• Cross-functional links
• The position will work in close collaboration with various internal and external stakeholders.

Eligibility

• Only candidates who are legally authorized to work in PSI’s specified office (Accra or Nairobi) will be considered. Relocation support will not be provided.
• Compensation
• The annual base salary will be aligned with PSI’s local salary standards for the specified duty station. Additional benefits include a 13th-month salary, health coverage, and pension contributions.

Selection criteria

• Content Expertise:
• University degree in Accounting, Finance, Business Administration, or a related field.
• Strong knowledge of internal control systems, compliance, and risk management.
• Familiarity with donor reporting requirements is an asset.
• Proficiency in accounting software (preferably Microsoft Dynamics 365 Business Central) and Microsoft Office Suite.

Experience

• At least 3 years of professional experience in project financial management, preferably in donor-funded or international cooperation projects.
• Demonstrated experience in budget management, financial reporting, and audit coordination.
• Experience working with trade unions, NGOs, or civil society organisations is highly desirable