Project Management Officer at Medecins Sans Frontieres (MSF)

PLACE IN THE ORGANISATION

The Project Management Officer will:

1. Report hierarchically to the MSPP Program manager
2. Work closely with the MSPP project managers
3. Work with other key internal stakeholders (Board members, finance, communication)

OBJECTIVES OF THE POSITION

The objective of the project management officer is to ensure the projects inside the portfolio of the MSPP are delivering as planned and to develop the reporting and communication tools and governance required for the key stakeholders to make informed decisions.

Specific Objectives

1. Oversee the progress and health of the portfolio of projects and ensure consistency among them.
2. Develop at program level the reporting required to facilitate decision making
3. Develop communication on MSPP project

MAIN RESPONSIBILITIES

 Oversee the progress and health of the portfolio of projects

1. Oversee the timeline and deadlines of projects and monitor progress and results against plan.
2. Consolidate at program level, progress, budget and risks.
3. Support the project managers for all issues related to project management.
4. Ensure the projects are properly documented (scope, objectives, decisions etc).
5. Ensure risk assessment and mitigation are performed regularly across all projects and develop the required tools and processes.

 Develop at program level the reporting tools and processes required to facilitate decision making

1. Define and implement tools and processes to consolidate KPIs at program level to facilitate follow-up and decision making.
2. Develop dashboard to analyse KPIs and create meaningful synthesis for reporting.
3. Every month, ensure consolidation of the reporting of each project to prepare program reporting.

 Develop communication on MSPP projects

1. Support the team in the analysis of the stakeholders and their engagement in the projects.
2. Define and organize the required communication actions inside the team and outside: webinars, newsletter etc
3. Ensure all relevant information related to the project portfolio is available and up to date.

Job requirements

Education:

1. Bachelor Degree in Business, with ideally a specialization in project management, or a combination of relevant education and professional experience.
2. A Project Management Professional (PMP) Certification may be advantageous.

Experience:

1. 5+ years work experience in complex organization, of which 2+ in project management including planning, risk management and cost control.
2. Direct work experience in a complex multi-entities organization
3. Direct work experience in procurement or supply environment is a strong asset

Knowledge and Skills:

1. Excellent communication skills and assertiveness
2. Ability to work in a cross-cultural and cross-functional environment
3. Strong organizational skills, ability to handle multiple priorities at one time
4. Understanding of international complex supply chain management.
5. Proficiency in standard office tools including Word, PowerPoint, Excel and data management

Languages:

1. Fluent spoken and written English
2. Good command of French is an advantage.

Only shortlisted candidates will be contacted