Project Manager (Expansion) at Sanergy

About the Role

We are seeking a Project Manager-Expansion who will oversee the implementation of a composting and breeding facility in Western Kenya. Specifically its pre-construction, construction and post-construction phases.The project management role will entail managing and overseeing all engineering, procurement and construction teams as well as liaising with operations, government relations and supply chain teams to ensure the successful fruition of the facility. The roles 4 key objectives are: stakeholder management, budget and cashflow tracking and review, project updates and status overview, risk management and mitigation

Duties and Responsibilities

General

• Lead the design and engineering teams to complete company goals
• Develop framework, standards, templates for all internal project management processes
• Provide training and feedback to the engineering teams to ensure full adoption of the framework
• Ensure design and engineering teams are delivering projects on time
• Ensure design and engineering teams are delivering projects within budget
• Engage all internal and external stakeholders to ensure blocks are flagged and cleared

Stakeholder Management 

• Work closely with project leads to identify project risks, and provide valuable mitigating solutions to ensure projects are delivered on time
• Develop stakeholder mapping and engagement processes tailored to push project deliverables
• Push external stakeholders to review assess and analyse project elements as it pertains to their engagement 
• Working closely with the external and internal stakeholders, manage engagement with one (or possibly more depending on the scale of the project) project leads to establish strong working relationships
• Development and successful delivery of stakeholder engagement plans in accordance with the EPC framework
• Manage stakeholder mapping and prepare communications to stakeholders and respond to stakeholder enquiries
• Manage stakeholder engagement coordinators, providing guidance and directing their workload activities to ensure timescales and requirements are met
• Provide briefings and support to technical teams for meetings with stakeholders
• Arrange and attend stakeholder meetings with technical team members and ensure feedback of stakeholder responses and requests to technical teams are responded to within agreed timescales

Budget and cashflow tracking and review 

• Own overall project budgets by tracking and logging forecasted vs. actual expenses 
• Oversee budget line inputs of expenditure and cash flow plan against overall company budget and financial forecast 
• Work closely with the Finance department to ensure budgeted project cash flow is included in financial forecast and readjusted to meet company targets
• Ensure all procurement SOPs have been followed and adhered by relevant project stakeholders 
• Review external project quotations expenditure and flag instances where projects are over and/or under expected budget spend
• Develop solutions to ensure forecasted project spend and actual spend show 0% variance
• Work closely with procurement teams to ensure vendor selection and cash flow plans are adhered to
• Review project timelines and barriers and effectively guide and support various project owners to deliver and own their projects often reviewing and understanding their barriers to project completion and spediture.  

Project updates and status overview

• Collects, organizes, and compile field data into required reports that are distributed on a timely basis to EPC director and other key management stakeholders 
• Monitors project on a page and MS.Projects  tracking sheets for accuracy and consistency of data;
• Assists in collecting field submissions for the Monthly, Quarterly and Annual Reports, where applicable;
• Builds a strong relationship with project leeds in design and execution to ensure timely collection of data;
• Assists in the creating and updating of dashboard  presentations that showcase EPC project delivery KPIs;
• Utilizes IT applications to extract and present relevant data elements, including MS Projects, G-suite, Odoo, Salesforce, and Asana

Risk Management and Mitigation 

• Designing and implementing an overall risk management process for the organisation, which includes an analysis of the financial impact on projects expected outcome 
• Performing a risk assessment: Analysing current risks and identifying potential risks that are affecting the company
• Performing a risk evaluation: Evaluating the company’s previous handling of risks, and comparing potential risks with criteria set out by the company such as costs and legal requirements
• Establishing the level of risk the company are willing to take
• Preparing risk management and insurance budgets
• Risk reporting tailored to the relevant audience. (Educating the board of directors about the most significant risks to the business; ensuring business heads understand the risks that might affect their departments; ensuring individuals understand their own accountability for individual risks)
• Explaining the external risk posed by corporate governance to stakeholders
• Creating business continuity plans to limit risks
• Implementing health and safety measures, and purchasing insurance
• Conducting policy and compliance audits, which will include liaising with internal and external auditors
• Maintaining records of insurance policies and claims
• Reviewing any new major contracts or internal business proposals
• Building risk awareness amongst staff by providing support and training within the company

Qualifications

• Degree in Engineering  is preferred with previous project planning and team management experience
• Experience in Project Management in Design and Construction Projects
• Extensive knowledge of engineering & construction principles
• Excellent written and verbal communication skills, with the ability to lead and motivate
• A high level of organizational skills and attention to detail
• The ability to work under pressure and meet deadlines and to work autonomously
• Ability to explain technical information to technical and non-technical people.
• Demonstrated ability to manage a team, set priorities, handle budgets and provide constructive feedback to junior members.
• Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.