Project Officer - Monitoring, Evaluation, Accountability & Learning (MEAL) - Ng'oswet at World Vision Kenya

Key Responsibilities:

Programmatic and technical support for DM&E processes & products for nutrition projects

• Coordinate and provide technical oversight on all health, nutrition sensitive and specific DM&E processes and products include review and update of project log frames, M&E Plans, Project indicators, monitor periodic targets and development of detailed implementation plans.
• Lead the planning and implementation of project evaluations, nutrition surveys using Standard Measurement Assessment of Relief and Transitions (SMART) methodology, Semi Quantitative Evaluation of Access and Coverage (SQUEAC) methodology and Lot Quality Assurance Sampling and Knowledge, Altitudes and Access (KAP) in nutrition projects in line with MoH guidelines.
• In liaison with Project Manager ensure Health Information Systems and Community Management of Acute Malnutrition (CMAM) and other nutrition databases are updated as required.
• Support project teams in integrating humanitarian accountability partnership initiatives in project implementation.
• Build the capacity of county officer(s) and other field level teams on data collection, analysis and interpretation to inform project implementation.
• Identify and document projects geographical coverage and produce a RS/GIS activity /Project map.
• Oversee the development of all project DM&E products and processes including development of tools and guidelines for data collection, collation and reporting.

Project Assessment, Monitoring, Reporting & Evaluation

• Support in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
• Monitor project implementation levels and report progress, impact and best practices.
• Maintain a comprehensive and updated database for ENRICH REACTS-IN Grant.
• Support development of ToRs in collaboration with other project teams and identify specific data requirements.
• Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
• Take charge of collating and analysing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
• Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
• Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
• Ensure established linkages between the M&E system of the project and the Humanitarian accountability requirements.
• Timely submission of project reports as per World Vision and donor requirements.
• Always ensure to store collected data securely as per policies relating to data protection for the project.
• Coordinate project reflection and learning sessions in conjunction with other grant staff and project partners.
• Disseminate all project information related to M&E to staff and partners in the consortium and other implementing partners.
• Ensure Project alignment to the donor requirements and support office evaluation protocols and methodological tools.

Database Management

• Provide Management Information System (MIS) content/requirements and feedback to project team and document progress on indicators/achievement of targets (Logical Framework Approach - LFA) using Indicator Tracking Tables (ITT)
• Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Compile, consolidate and analyse quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools. 
• Review of reports, ensure alignment with LEAP and donor standards, and are timely submitted.
• Ensure the development, contextualization and refining of M&E tools and resources needed to implement humanitarian accountability issues.
• Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
• Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and GAC in line with partnership agreements.

Networking, Collaboration & Accountability

• Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning goal of the project.
• Ensure sensitive complaints collection and handling through development of functional systems within the project.
• Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.
• Comply with and promote WV policies such as Child Safeguarding, Whistle blower and Fraud.

Learning, Documentation & Capacity Development 

• Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
• Coordinate the sharing of learning related to MEAL practices across offices and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
• Support the development of project case studies, human interest stories, documentaries and other related materials.
• Organize/ project learning events to document lessons learnt, good practices and areas of improvement.
• Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders.
• Develop capacity building plans and support WV and partners in building their capacity in M&E, Core Humanitarian Standards (CHS) and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Project Management

• Ensure timely implementation of projects and follow up on deliverable completion of work plans and budgets, ensuring due dates are met
• Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
• Assist in ensuring effective communication within administration team and logistics
• Coordinating with partners on implementation of the project
• Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
• Ensure adherence to donor and WV policies and standards and regulations

Provide overall leadership, coordination, management and administrative support in the absence of the Project Manager.

Others

• Attend and participate/ lead in daily devotions and weekly Chapel services.
• Any other duties assigned by the supervisor

QUALIFICATIONS, SKILLS AND REQUIREMENTS

• Minimum Three years’ practical experience in Health and Nutrition M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body
• Good analytical skills with appropriate attention to detail
• Strong communication and interpersonal skills
• Excellent planning, coordination, and reporting skills.
• High professional ethics and integrity
• Good Empirical knowledge of humanitarian codes, principles and practice;
• Experience in quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation
• Computer literacy in MS office Word, Excel, and PowerPoint;
• Must have a minimum of a Bachelor’s degree in Nutrition, Social sciences, Monitoring and Evaluation or Statistics or related discipline from a recognized University.
• Certification in M&E and in conducting Nutrition assessments or equivalent
• Experience in handling Nutrition programs and conducting Nutrition Surveys including SMART Survey, KAP Survey and SQUEAC Survey
• Experience working in multicultural, multi-location, values driven teams;
• Experience in working on donor funded programs 
• Good understanding of Nutrition programming in emergency and developmental contexts
• Experience in data/statistical programmes e.g. SPSS, Stata etc.
• Excellent team player with ability to work under minimum supervision