Prolog Assistant Intern at DanChurchAid (DCA)

Job Description

DCA is seeking to recruit an energetic Kenyan National for an internship position-Prolog Assistant Intern. The intern will serve for a period of one year starting January 2022. The position is Kakuma based with travels to the field in Turkana West Sub-county and reports to the Area Manager with technical support from DCA Procurement & Logistics Officer (ProLog Officer).

The main responsibilities of the intern are to:
Procurement

1. Be fully familiarized with DCA’s Procurement Rules and Regulations and ensure that the DCA Procurement Manual Policy and procedures are being followed.
2. Assist in conducting market survey when required and give feedback on the market trend.
3. Assisting the ProLog Officer to Undertake procurement of administrative property and various kinds of expendable supplies necessary for the smooth functioning of the DCA office by foreseeing needs, proposing solutions and conducting tendering procedures
4. Ensure that all procurements are completed on time and updated on ADMIND
5. Assist in preparation of project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts and all other procurement cycle activity documents.
6. Assist in the formulation, development and periodic update of Procurement Plans
7. Maintain updated assets register for DCA Kenya assets.
8. Any other duties assigned by the ProLog Officer.
9. Prepare procurement reports on monthly basis

Filing and Record Keeping Support in maintaining and updating records for:

1. Vehicles, registration, insurance and vehicle maintenance
2. Manage and coordinate vehicles and drivers currently used by the team in Field
3. Contracts with suppliers and property managers (FWA)
4. Arrange for road transportation of staff and goods when necessary
5. Filing of documents concerning logistical and procurement matters according to the DCA filing structure.
6. Robust and transparent procurement & logistics records to comply with DCA procurement and financial regulations
7. Asset Tagging and counting

Required Qualifications

1. A recent graduate Degree in Supply Chain Management.
2. Good Communications Skills
3. Computer Knowledge (Microsoft Office) 
4. High level of motivation, integrity and commitment
5. Ability to work with minimal supervision
6. Good team player