Purchase Assistant (Non Medical), MMD General Stores & Catering at Aga Khan University Hospital

Job Purpose:

• Assist in sourcing for supplies /resources as required, at competitive prices to ensure quality and quantity is optimized leverage on economy of scales and optimizes value for money with no compromise on service and product delivery as required.

Responsibilities:

• Assist in all purchasing functions for the hospital
• Responsible for making bi-weekly bulk purchases as per the prescribed policies and procedures
• Responsible for making indents and subsequent purchase entries for the LPO’s and faxing the LPOs to suppliers and following up for delivery of items
• Ensures all out of stock items are informed (in writing) to the users especially Chef and the Manager, Food Services.
• Ensure that Stock Days for the FDBR Stores are maintained within acceptable limits.
• Monitoring short-expiry items report and to ensure that they are returned to suppliers for credit notes or replacements
• Making ad-hoc orders as and when required by the kitchen store (All ad-hoc orders should follow with a material request)
• Ensuring that the one month notification of price change is enforced by the suppliers and prior written notification is received and approved by the Regional Director, PSCMD.
• Any other duty as assigned by the manager or designate

Qualifications and skills required:

• Business related Diploma or Degree from a recognized institution.
• Current Membership with the Chartered Institute of Purchasing & Supply (CIPS) or Kenya Institute of Supplies Management (KISM).
• Minimum of 2 years’ work experience in a purchasing and/or warehouse function.
• Excellent conceptual attributes – ability to think out of the box
• Ability to work in a team and independently
• Excellent interpersonal & Communication skills, Negotiation skills and keen on attention to detail
• Good organization and administrative skills
• Must be of honest and with high Integrity