Store Administrator at Strathmore Business School

JOB PURPOSE:

• The job holder is responsible for ensuring the efficient, accurate, and secure management of SBS stores by overseeing the receipt, storage, issuance, and record-keeping of inventory and supplies in compliance with institutional policies and procurement procedures.

MAIN DUTIES AND RESPONSIBILITIES:
Inventory Management

• Receive, inspect, and verify goods delivered to the store.
• Maintain accurate and up-to-date stock records using manual and electronic systems.
• Conduct regular stock counts and reconcile physical stock with records.

Store Operations

• Ensure proper storage and labeling of items to facilitate easy retrieval and minimize damage or spoilage.
• Monitor stock levels and generate replenishment requests based on re- order levels.
• Issue items to departments as per approved requisitions and maintain proper documentation.

Compliance and Documentation

• Ensure all store activities comply with university procurement and inventory policies.
• Maintain complete and accurate records of all transactions including delivery notes, store ledgers, and requisition forms.
• Prepare regular reports on stock status, discrepancies, and usage patterns.

Coordination and Communication

• Liaise with the procurement department to ensure timely replenishment and delivery of goods.
• Communicate with internal departments to understand and plan for supply needs.
• Assist in audit processes by providing relevant records and documentation.

JOB REQUIREMENTS:
The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelors in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years’ relevant experience.

Key Competencies and Skills:

• Good Listening and Communication Skills.
• Excellent Interpersonal Skills.
• Collaboration & Teamwork.
• Strong organizational and multitasking abilities with keen attention to detail.
• Ability to analyze operational workflows and recommend process improvements.