QSSK-MDA-MULTI-Disciplinary Administrative Assistant at Q-Sourcing Servtec Group

Job Role Description

We are looking for an organized, experienced Disciplinary Administrative Assistant who will be responsible for areas related to supporting the accounting and operational functions of Company Kenya Limited. The tasks will amongst others include basic accounting functions, filing and archiving of documents, receiving of orders from customers, preparation of dispatch documents (delivery notes), receiving and verification of purchased goods, recording and filing of suppliers' invoices.

Roles And Responsibilities

• Entering sales invoices for customers in the appropriate system
• Reception of suppliers’ invoices, verification of compliance with the internal procedures, and recording them;
• Transfer of invoices for approval as per procedures;
• Entering daily sales from the various points of sale;
• Possibly prepare payment vouchers and process cheques/online payments as per procedures; Petty cash reconciliations;
• Other tasks requested by Company Management.
• Handling incoming calls from suppliers;
• Create purchase orders, submit them for approval and when finished, share them with suppliers Create production orders for the production team;
• Record goods received from suppliers in the system; Record outgoing goods in the system; Handling incoming and outgoing documents (receiving, transmission, follow-up, filing)
• Organize the circulation of documents between the head office and the different points of sales. Submission of documents to local authorities when required. Human Resources
• Filing all the HR documents (contracts, leave requests) as per procedure
• Recording the paid leave days of the staff, and managing other tasks as requested.

Qualifications And Skills Required.

• Minimum of 4 years of experience in a similar role
• University degree in accounting or business administration

Competences

• Intellectual capital
• Analysis skills
• Integrity & honesty
• Resourcefulness/ initiative
• Organization/planning
• Team player
• Adaptability