QSSK-TCA-PA-PROPERTY Assistant at Q-Sourcing Servtec Group

Job Role Description

Responsible for integration of new build-to-suit sites including documents, drawings and photos. Responsible for scanning and uploading new ground and tenant documents to online document system.

Roles and responsibilities

• Responsible for scanning and uploading new ground and tenant documents to online document system.
• Oversee batch uploading functionality of documents and drawings pending upload on a daily basis.
• Responsible for organizing and maintaining hard copy filing system to ensure archives are easily accessible.
• Works closely with Asset and Project Management teams to assist in daily administrative tasks to support customer service and time to delivery.
• Prepares letters for delivery to landlords and tenants and ensures proper archiving.
• Prepares contract documentation for delivery and signature by landlords and tenants.
• Creates purchase requisitions and performs data entry tasks in Oracle accounting system.
• Produce weekly report for management on status of work
• Coordinate the drafting of negotiated terms with the HOP and HOL, delivery of documents to the landlord and follow-up with landlord to ensure fully executed documents are returned in a timely manner.
• Assist in site acquisition for building new sites including negotiating ground leases, obtaining building permits and environmental approvals from various regulatory authorities in coordination with the Implementation team.
• Assist to negotiate terms with our tower site landlords for lease extensions/renewals, amendments for compound expansions and elimination of collocation restrictive provisions in the ground lease.
• Support New Build Property Manager with all administrative work i.e., creating sites on Siterra, uploading permits and ground leases on Siterra and follow ups and confirmation of rent payment.

Qualification Required

• College degree or equivalent experience
• Telecom industry experience preferred
• 2 years of administrative experience preferred
• Basic knowledge of site acquisition and construction for wireless sites

Skills & Qualities required:

• Excellent organizational skills
• Excellent written and oral communication skills
• Good computer skills, including Microsoft Word and Excel
• Ability to work in a team and independently
• Self-motivated and self-disciplined with “can-do” attitude and excellent follow-up skills
• Must have good customer service skills and interact well with others
• Ability to manage multiple tasks in a fast-paced environment