Re-Advertisement: Consultancy on Development of SOPs for Operationalizing Danish Refugee Council (DRC) Partnership Tools at Danish Refugee Council

Objective of the consultancy

• They will be responsible for reviewing the existing tools, conducting interviews with key staff members on both program and support teams to understand how the tools are currently used, and developing SoPs for key processes.

The consultant will report to the DRC Head of Programmes. They will conduct the following activities:

Responsibilities:

• Review all DRC existing partner tools.
• Conduct interviews with key staff on how they use the tools, questions, and challenges they face.
• Develop SoPs for the following workflows – identifying which tools should be used, and who is responsible at each stage of the process.
  • Proposal Development
    1. Engagement with Partners
    • Pre-award assessment and vetting
    • Narrative and budget development
    • Key questions to consider.
  • Partner Selection as Part of an Ongoing Program
  • Project Start-Up, Implementation and Close-Out
    • Provide guidance on roles and responsibilities, and associated tools, at each stage of the PCM cycle
    • RACI and SoPs for sub-granting management
    • Pre-award due diligence
    • Sub-granting documentation and reporting

Duties:

• The consultant will sign the code of ethics and will ensure full respect of humanitarian principles when approaching community members.
• The consultant will sign DRC’s ‘confidentiality form’.

Scope of work and Methodology

• The Consultant will be required to prepare a detailed methodology and work plan indicating how the objectives of the project will be achieved, and the support required from DRC.

Deliverables

The Consultant will submit the following deliverables as mentioned below:

Phase 1

Inception Report

• Development of draft SoPs and guidance, based on desk review and interviews
• 4 working days

Phase 2

• Draft SoPs developed
• Notes from stakeholder interviews, compiled
• 3 working days

Phase 3

• Final SoPs signed-off
• Prepare first draft report - A final paper outlining outcomes of the research, mapping of local protection response, and clear recommendations for DRC’s programming
• Feedback from DRC to submit the final report
• 3 working days

Duration, timeline, and payment

• The total expected duration to complete the assignment will be no more than 10 working days.
• The consultant shall be prepared to complete the assignment no later than November 15***, 2023.***

Proposed Composition of Team

• Lead Researcher

Eligibility, qualification, and experience required

Essential:

• 3 years’ experience on change management processes with INGOs preferably in East Africa and Kenya.
• Track record of past experience with partnership management and associated sub-granting processes
• Demonstrated knowledge of protection issues in humanitarian settings, and roles/responsibilities of humanitarian actors.
• Excellent analytical, interpersonal, communication and reporting skills.
• Strong communication skills (oral and written) in English.

Desirable:

• Experience in technical and institutional support to local civil society organisations in Kenya.
• A good understanding of Kenya’s civil society context

Eligibility:

• The consultant has the authorization to conduct research in Kenya

Qualifications:

• Relevant academic background. Post-graduate university degree in international development/ social sciences / project management or another relevant discipline.

Technical supervision

• The selected consultant will work under the supervision of the DRC Head of Programmes with the support of the DRC Partnerships Coordinator

Location and support

Remote

The Consultant will provide her/his own computer and mobile telephone

Travel

None

Submission process

Interested applicants who meet the required profile are invited to submit an expression of interest including:

• A suitability statement including CV of consultant with details of qualifications, skills, and experience.
• Technical proposal that summarizes understanding of the TOR and Work-plan indicating the activity schedule.
• Financial proposal providing cost estimates and consultancy fees.
• Samples of any similar assignments.
• Contacts of organizations that have contracted you to carry out a similar assignment.
• and all other documents listed in the RFP.

Terms and Conditions

• Applications must be in English.
• The consultant has relevant equipment & tools for the assessment.
• The consultant shall not assign this contract or subcontract any portion of it without DRC’s prior written consent.
• Any documentary materials that will be produced during this study belong to DRC, and the consultant may be allowed to keep a copy.