Receptionist at Crystal Recruit

Duties

• Welcome visitors by greeting them warmly and directing them as required by maintaining employee and department directories
• Operate switchboard - answers phones politely and professionally and route them to specific people / record messages for employees who are away.
• Answer telephone enquiries from customers and assist other staff in the organization with their enquiries
• Collect, distribute and send out parcels and other mail.
• Schedule meetings and appointments
• Maintain safe and clean reception area by complying with procedures, rules, and regulations including security procedures.
• Coordinate with the cleaning staff to ensure the entire office is clean, neat, dust free and is conducive for work.
• Maintain a proper filing system and ensure office documents are safe, properly filed and easily retrievable.
• Contribute to team effort by assisting the office administration and providing support services to the technical department e.g. preparing: - Quotations and proposals, Work schedules, Lift Handover documents, Maintenance Agreements, Schematic drawings etc.
• Operate office equipment such as photocopiers, computers etc.
• Ensures optimal operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies etc.
• Assist in payment follow-up and tender preparation
• Make coffee for visitors and set out food when required.
• Any other duties that may be assigned.

Requirements

• Diploma in Business Administration
• Certificate in Computer Operations MS Office Packages including emails Additional Skills (Added Advantage)
• Basic training / experience in Customer Service / Marketing
• Excellent oral and written communication skills.
• Ability to work methodically, accurately and neatly.
• Able to work as part of a team.
• Able to understand technical information.
• Basic computer maintenance and Graphic Designs skills
• Basic Accounting Skills