Record Officer – Training School at Kenya Airways

Brief Description        

Job Purpose Statement: This role purpose is to process accurately and in a timely manner the group payrolls to ensure staff are paid in accordance with the contractual and statutory obligations and enforce effective internal controls and efficiency within payroll for accurate accounting of staff costs.

Detailed Description        

• Process group payroll to ensure staff are correctly paid and in time incompliance with contractual obligation
• Prepare all internal dues computations for completeness and accuracy before payment to ensure staff are paid within 4 working days after receipt of all relevant information.
• Implementation of collective bargain agreements and other company policies as regards staff emoluments to ensure staff are paid in accordance with the applicable CBA and company policies.
• Reconcile monthly payroll headcount and leave valuation to HR master database, departmental budgets and station returns and report on all payroll variances to facilitate accurate accountability and prevent loss by the company.
• Prepare reconciliations monthly for all the payroll accounts and obtain credible explanations and reasons for all reconciling items to prevent and detect errors and frauds.
• Prepare control accounts and follow up the resolution of reconciling items monthly to ensure accuracy and completeness of the accounts.
• To provide management with information and analysis to be used during collective bargaining with KALPA, KAWU or as may be requested and other industrial financial matters to assist management in decision making.
• Preparation, reporting and submission of payroll information and statistics to management for decision making.
• Facilitate the registration of staff with government relevant bodies like NHIF, NSSF and KRA and check for compliance with RBA regulations for staff contributions to provident fund scheme to prevent penalties and interests from the authorities.
• Prepare and file monthly and annual returns to ensure compliance with statutory requirements i.e. NHIF Act, NSSF Act, KRA
• Prepare audit schedules for both internal and external auditors during audits to ensure audit is done and completed within the time stipulated.

Job Requirements        

• University Degree in relevant field
• CPA II or equivalent accounting qualifications
• At least 3 years of relevant experience in a busy environment
• Thorough knowledge of income tax laws, labour laws and other statutory laws affecting payroll
• Knowledge of oracle or similar ERP system
• Good Working knowledge of MS Office and Excel in particular

External End Date        17-Mar-2025