Records and Archiving Intern at Chemonics International

Principal Duties and Responsibilities (Essential Functions)

• Implement indexing and classification in line with Chemonics archiving standard operating procedures.
• Perform paper-based and electronic filing of Afya Ugavi’s finance, Accounting, Operations documents in the Chemonics internal database in an organized manner to ensure continuous availability.
• Store and track various documentation in a central internal repository, secured from damage or deterioration and with proper traceability for retrieval and support their shipment to US Chemonics office.
• Perform documents and records restoration in line with set procedures ensuring high standards
• Update excel archiving tracker
• To work with Operations department, Accounts Assistant and IT officer to reconcile missing journal records.
• Sort box files in shipping boxes with contents of each box typed using Microsoft word as per Chemonics guidelines and attach to shipping box.
• Support the Operations team with any other duties as assigned

Skills and qualifications:

• Bachelor’s Degree in Records Management, Library Management or Information Science or a related field or;
• Diploma in IT Business Management, Archives and Records or Library or Information Science or a related field with 2-year experience in records management.
• Under 3 years after graduation
• Good command of Microsoft office word, excel, outlook.
• Good communication skills.

Level of Effort and Location

The internship will be for a period of three months and is based at the Project’s Nairobi Office.