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  • Posted: Aug 22, 2022
    Deadline: Aug 25, 2022
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    PACIS Insurance Company Limited was incorporated in Kenya in October 2004 and licensed to do business in August 2005 It is an initiative of the Catholic Church with a vision to be the icon of reliability and trustworthiness.
    Read more about this company

     

    Records Management Officer

    PURPOSE OF THE JOB

    To implement the company document management policy, to ensure that all records are properly secured, referenced, stored and available when needed in line with the company regulations and policies.

    MAIN DUTIES AND RESPONSIBILITIES

    • Interpreting and implementing record management policies;
    • Developing and implementing record management systems standards of services;
    • Applying appropriate technology in creation, retrieval, storage, archiving and sharing of documents to enable efficient use by relevant officers;
    • Ensuring reception, scanning and registering all incoming mail and distribute to relevant departments and staff, and filing of hard copies in respective files;
    • Ensuring all enquiries regarding records from users are resolved.
    • Ensuring the maintenance of a record of all file movements and ensure that all files requested for from the registry/warehouse are returned within the set time;
    • Participate in classifying and of archived files weeding and disposal;
    • Facilitate speedy classification of all new policy files received in the registry.
    • Monitor the EDMS team’s work and ensure quality standards are adhered;
    • Process an effective file retention schedule;
    • Facilitating borrowing and transferring of documents to/from the Registry to the warehouse.
    • Ensuring the security and confidentiality of files and documents within the office archive;
    • Prepare records management periodic reports.
    • Coaching and mentoring the records management team;
    • Conducting periodic current awareness trainings to all company staff and inducting new staff on Records management healthy practices.
    • Maintain updated and accurate inventories of all archived files adherence to the records retention policy;

    KNOWLEDGE AND EXPERIENCE

    Qualifications

    • A Degree in Records Management, Information Sciences or Library Science from a recognized institution.

    Experience

    • At least four (4) years relevant work experience in a similar role
    • Insurance industry operations experience has an added advantage

    Knowledge

    • Digital/electronic document management system operations
    • Computer skills
    • Records Management
    • RM Acts Interpretation and RM policy implementation.

    SKILLS AND COMPETENCIES

    • Pro-active
    • Accuracy
    • Interpersonal skills
    • Confidentiality
    • Coaching skills

    Method of Application

    Applications with a detailed CV, indicating your telephone contacts with names and addresses of three referees should be emailed to careers@paciskenya.com not later than 25th August 2022

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