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  • Posted: Apr 28, 2023
    Deadline: May 5, 2023
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    United States International University - Africa is located in the Kasarani area, off Thika Road in the suburb of Kenya’s capital city of Nairobi. The university is an independent, not-for-profit institution serving 6512 students representing 69 nationalities. It offers 24 degree programs from undergraduate to doctoral level, all of which are accredi...
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    Records Officer

    Job Purpose

    • Reporting to the Registrar, the records Officer will be responsible for managing records within the registrar’s office.

    Key Responsibilities

    • Responsible for timely and accurate graduation applications processing.
    • Assist in the Organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists.
    • Assist in Compiling and verifying final course requirements based on degree requirements and exception approvals.
    • Assist in Managing the programming of current requirements into the computerized degree audit system. This includes ensuring accuracy, readability, and training for end -users.
    • Key in changes of students’ major, minor, concentration and course substitutions for record keeping and accuracy.
    • Perform online clearance for prospective graduands.
    • Prepare, coordinate and oversee graduation line up, seating arrangement and attendance at commencement.
    • Register new and continuing students every semester for accuracy of records.
    • Assist in communication with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
    • Assist in issuing graduation attire as well as keying in of gown issuance contacts in student accounts.
    • Issuance of degree certificates to students.
    • Post the degree on the students’ transcripts to confirm completion of studies.
    • Assists in the establishment and implementation of Registrar’s Office policies and ensure compliance with established practices.
    • Generate and prepare reports as required from time to time.
    • Provides general office and back-up coverage for services as assigned by the Registrar.

    Qualifications /Educational/Professional/experience)

    • Bachelor’s Degree in Social Sciences or equivalent.
    • Proficiency in computer applications.
    • Served as Record Assistant for a minimum of 3 years.
    • Proficiency in computer applications.
    • Shown merit and ability as reflected in work performance and results.

    Personal Attributes & Competencies

    • Excellent IT skills including word processing and use of databases
    • Ability to communicate effectively and professionally with a variety of people
    • Excellent written and oral communication skills including report writing
    • Excellent planning and organizational skills
    • Strong research and analytical skills

    Method of Application

    Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts to the address below by 5.00pm, Friday, May 5, 2023

    Director Administration,
    United States International University - Africa,
    P. O. Box 14634-00800, Nairobi, Kenya
    Email: jobs-dvcasa@usiu.ac.ke

     

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