Regional Grants Officer at Kenya Red Cross Society

Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya.  The Society is seeking a qualified candidate to fill the following positions:

• Position Title:  Regional Grants Officer (1 position)
• Location: Garissa
• Reporting To: Regional Program Coordinator 

Overall Purpose

Reporting to the Regional Programme Coordinator the Grants Officer will be responsible for coordination and management of all financial aspects of the GF program in the Region by operationalizing program grants management systems to ensure there is full compliance with contract obligations and that all funds utilized are well documented, accounted for and reported.

Core Duties and Responsibilities

1. Ensure timely submission of monthly financial reports by sub recipients.
2. Development and timely submission of monthly Regional financial reports.
3. Comprehensive First review of sub recipients Monthly financial reports and give appropriate feedback on time
4. Monthly tracking of SR budget implementation to ensure financial resources are being used as planned and approved.
5. Participating in the development, implementation and evaluation of sub recipient’s budgets and work plans with the aim of operationalizing the programmes and projects activities.
6. Ensure contract compliance and enforcement by the sub recipients.
7. Providing Technical support to SR Accountants to improve their capacity and competence to ensure there is effective and efficient management of programmes financial resources and improved decision making.
8. Coordinating Program audits  in liaison with the Finance and Internal Audit Departments and ensure the program is cleared in all audits relating to  PR and SRs and that all relevant audit management letter recommendations are implemented
9. Review disbursements requests from the SRs to ensure amounts requested are within the approved budgets and follow up on the actual disbursements of the same.
10. Monitoring bank balances on periodic basis in order to produce cash flow forecasts according to income received and expenditure committed and development and timely submission of Regional disbursement requests to HQ for processing.
11. Management and updating of the assets register both at the Regions and SR on a monthly and quarterly basis.
12. Represent the program in County stakeholders meeting if required.
13. Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness

Minimum Qualifications

1. Bachelor Degree in Business Management, Finance, Economics or equivalent qualifications.   
2. CPA K  
3. Over three year’s relevant experience in areas of grant management coupled with programme management including Monitoring and Evaluation.
4. Previous work in HIV and or Health grant programs will be an added advantage.

Key Competencies

1. Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports and prepare relevant publications
2. Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues and ability to influence and resolve differences and conflicts
3. Ability to build alliances and promote open communication and collaboration to achieve joint objectives
4. Demonstrated technical expertise in strategic management, project planning and budgeting, resource management, implementation ability as well as programme monitoring and evaluation 
5. Ability to develop and implement performance management system, giving candid performance feedback and supporting professional development efforts
6. Ability to maintain high standards of personal integrity, establish straightforward, productive relationships; treat staff with fairness and respect, demonstrate sensitivity for ethnic, cultural and gender differences
7. Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilization of the internet
8. Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
9. Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.