Stores Supervisor at Nutri Nuts and Fruits Limited

1. Stores Operations & Inventory Management

• Receive, inspect, and record incoming materials, raw materials, packaging, and
  finished goods against delivery notes and purchase orders.
• Ensure proper storage, labeling, and organization of items in the stores in accordance
  with FIFO/FEFO principles.
• Issue materials to production and other departments based on approved requisitions.
• Maintain accurate stock levels and conduct regular stock counts and reconciliations.
• Monitor stock movement to prevent shortages, overstocking, losses, or expiries.

2. Supply Chain and documentation

• Update stock records, bin cards, and inventory management systems accurately and
  on time.
• Prepare and submit regular inventory reports including stock balances, consumption,
  and variances.
• Support procurement and supply chain teams with stock status updates for planning
  and replenishment.
• File and maintain all store-related documentation for audit and reference purposes.

3. Quality, Safety & Compliance

• Ensure materials received meet quality specifications and report any non-conformities.
• Adhere to quality, food safety (where applicable), and regulatory requirements during
  storage and handling.
• Maintain a clean, safe, and organized store environment in line with safety and
  hygiene standards.
• Participate in internal and external audits by providing required stores records.

4. Coordination and Communication

• Liaise with production, procurement, QA, and logistics teams to ensure smooth
  material flow.
• Communicate stock discrepancies, damages, or shortages promptly to the supervisor.
• Support continuous improvement initiatives within the stores and supply chain function.

5. Workplace Health, Safety, and Security

• Observe workplace health and safety rules at all times.
• Ensure proper handling and storage of materials to prevent damage, contamination, or accidents.
• Safeguard company property and ensure controlled access to the stores

6. Compliance & Safety

• Compliance level with safety, safety and hygiene requirements.
• Audit findings related to store operations

Key Performance Indicators (KPIs)
 

1. Inventory Accuracy

• Stock record accuracy (% variance between physical and system stock).
• Frequency of stock discrepancies.

2. Stores Efficiency

• Timely issuance of materials to production.
• Reduction in stock-outs and emergency purchases.

3. Loss Prevention & Control

• Number of damaged, expired, or lost items.
• Compliance with FIFO/FEFO principles.

4. Documentation & Reporting

• Timeliness and accuracy of inventory reports.
• Completeness of stores documentation for audits.

5. Compliance & Safety

• Compliance level with safety, quality, and hygiene requirements.
• Audit findings related to stores operations.