Regional Procurement and Administration Assistant at Christian Health Association of Kenya (CHAK)

Job Purpose

• The position holder will be responsible for overall effective and efficient support to the projects’ needs, implementation of field level procurement, administration, and management of equipment/asset/inventory within the project. The function will also coordinate and cooperate with all project staff, implementing partners and beneficiaries.

Key Responsibilities and Duties:

• Support planning and procurement of logistics for meetings and training activities in the region.
• Support documentation of meetings, events, activities, and reports.
• Ensure CHAP Stawisha Regional Offices’ cleanliness, maintenance, and security.
• Support communication within the project and liaison with partners and implementing health facilities in the region.
• Prepare and submit complete, accurate and timely reports.
• Review purchasing requests ensuring the adequacy of details and specifications and obtain additional information/documentation as required.
• Processing requisitions in Nav 365 supported by relevant documentation.
• Coordinate general office administration, asset management, maintenance, security, insurance, and record management services.
• Participate in asset verification and asset register maintenance.
• Provide guidance to programs and departments to regional teams on procurement related matters and assist in developing suitable solutions, as necessary.
• Participate in the development, implementation and interpretation of procurement policies and procedures.
• Provide guidance and participate in project procurement committee deliberations including tendering and bidding processes.
• Manage the presentation and filing of procurement documentation to facilitate report submission, fact- based analysis and tracking of procurements.
• Support in the prequalification of suppliers’ process.
• Manage communication with vendors and staff to facilitate implementation of procurement procedures.
• Any other lawful duties as assigned by your supervisor that is within the scope and nature of the position.

Required Experience

• Bachelors of procurement/supply chain management.
• 2 years prior experience
• Excellent interpersonal and communication skills
• Negotiation skills
• Independence
• Knowledge of donor rules and regulations on procurement and funds management.
• Computer literacy
• Planning and organizational skills