Regional Purchase Assistant, PSCMD Procurement at Aga Khan University Hospital

Job Purpose:

The Purchase Assistant will support in coordinating purchases within the region, seeking quotations, and preparation of price comparison and follow up on reports.

Key responsibilities:

• Monitor price variances within the E.A region.
• Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices
• Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries
• Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.
• Follow up with suppliers to ensure timely responses on regional requirements and delivery items.
• Provide all the necessary information for approval of a purchase order.  Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period
• Inform users of new products
• Arrange periodic meetings with regional institutions
• Carry out negotiations with suppliers
• Assist Capex Team with their daily purchasing process.
• Consolidate import orders for the regional network
• Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.
• Carry out other responsibilities as assigned by the department supervisor/manager

  Qualifications and skills requirements:

• Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.
• Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
• Minimum of 2 years’ work experience in a supervisory level in a purchasing and/or warehouse function
• Ability to work in team
• Excellent customer service skills
• Attention to detail
• Trustworthy and Dependable
• Knowledge of warehousing/stocking