Registrar (Academic, Research and Outreach) (Grade 15) at Taita Taveta University (TTU)

 REF NO: TTU/REG/ARO/04/2023 

REQUIREMENTS

• Must possess a PhD in Management related field from a recognized University
• Must have at least ten (10) years relevant cumulative work experience, three (3) of
• which must have been served substantively with demonstrable results in the
• position of a Deputy Registrar Grade 14 or at a comparable level of Senior
• Management position in an accredited University or comparable institution. c) Must possess relevant professional qualification and be in good standing. 
• Those with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage. 
• Must have knowledge and demonstrable experience in data and records
• management and preferably student’s records management. 
• Must have demonstrable knowledgeable and competence in management information and communication technologies. f) Must have attended a leadership course from a reputable organization in the last eight (8) years. g) Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity. OR
• Must possess a Master’s degree in Public Administration, Business
• Administration, Human Resource Management or any other relevant area from an accredited University. 
• Must have at least twelve (12) years relevant cumulative work experience, four (4)
• of which must have been served substantively with demonstrable results in the Home of Ideas position of a Deputy Registrar Grade 14 or at a comparable level of Senior
• Management position in an accredited University or comparable institution. 
• Must possess relevant professional qualification and be in good standing. Those
• with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage. 
• Must have knowledge and demonstrable experience in data and records management and preferably student’s records management. 
• Must have demonstrable knowledgeable and competence in management information and communication technologies. f) Must have attended a leadership course from a reputable organization in the last eight (8) years. g) Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity. 1.2 DUTIES AND

RESPONSIBILITIES

The Main Duties and responsibilities of the Registrar (Academic, Research and Outreach) will include but not limited to:

• Provide leadership for the staff assigned to the Office of the Registrar Academic, Research and Outreach and foster a stimulating work environment that embraces diversity and motivates staff to provide University stakeholders with excellent service. b) Declaring the academic status of each student in line with the statutory guidelines, rules and regulations of the University;
• Ensuring integrity, accuracy and security of academic records, production and issuance of official academic transcripts and original certificates;
• As a Member of the University Senate make critical decisions and provide guidance to the Senate on management of students’ affairs, admissions, examination and Graduation. e) Supervise implementation of Policies, Rules and Regulations governing academics, research and outreach in the university;
• Managing the retention, archiving, retrieval, security and control, integrity, and privacy of all permanent academic records and data for all current and former University students;
• Supervise the processes for the articulation of transfer credits, graduation and certification of Honorary degrees, enrolment and degree verification, production of official transcripts, and diplomas;
• Declaring programmes and programme capacities for student placements and admissions;
• Preparing, publishing and implementing the academic calendar (semester/trimester) schedules;
• Planning, developing, formulating and facilitating all activities related to the admissions, enrolment records, registration of students, teaching, research, Home of Ideas community outreach, examinations, processing of results, certification and welfare and timely communication to stakeholders;
• Provide direction in the development and management of procurement plan, work plan and budget for the office of the University Registrar;
• Develop and cause approval of policies and procedures on planning, development and management of Research, Innovation, partnerships, intellectual property rights and Outreach programmes;
• Develop, maintain and upgrade the University's academic information infrastructures including academic records archives, on-line student database, university website and other electronic databases and information systems;
• Participate in development of the University strategic plan and implement the parts relating to academics, research and outreach; review policy exception requests from faculties. o) Coordinate dissemination of research findings and publications;
• Develop and publish major University information documents including, but not limited to, University Catalogues, graduation lists and class schedules;
• Counsel and advise students, faculty, and staff on academic matters;
• Assist the Deputy Vice-Chancellor Academic, Research and Outreach in the general administration of the division;
• Provide secretarial services to relevant Senate committees related to academic matters including preparation of documents in prescribed format, recording and timely circulation of minutes, following up on matters arising and any other matter pertaining to the success of Senate meetings;
• Communicate, follow-up and implement decisions of Senate and Senate Committees;
• Investigating, analysing, resolving and reviewing student disputes related to records, registration, examinations and certification; and
• Any other duties as may be assigned from time to time.