Registrar, Teaching and Learning at KCA University (KCAU)

Job Objective

• The Registrar, Teaching and Learning will be in charge of Student admissions, registration, management of academic records, examinations, and related academic support responsibilities.

Duties and Responsibilities

• Ensure that the Teaching and Learning operates effectively and efficiently in line with the University vision and mission.
• Develop and oversee the implementation of academic policies, regulations, and procedures.
• Prepare annual work plans in liaison with Heads of Sections to outline departmental activities, timelines, responsible officers, and required resources, to ensure efficient operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department’s strategy to be implemented on time.
• Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform management’s decisions.
• Monitor and evaluate staff performance in the Department to ensure performance meets expected levels.
• Ensure the integrity, confidentiality, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep all examination materials in safe custody.
• Interpret policies and regulations to the University Senate and Deans Committees.
• Coordinate implementation of Senate decisions.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of the Senate and Deans
• Any other duty as may be assigned from time to time.

Qualifications And Experience

• PhD in Public Administration, Business Administration, Human Resource Management or its equivalent from an accredited/recognised University.
• Master’s Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Bachelors’ Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Ten (10) years of relevant experience in a University with four (4) years of experience in management.
• Attained the rank of Senior Lecturer
• Certificate in leadership and management course.
• Registered Member of a Professional Body.

Other Skills And Competencies

• Strong knowledge of university governance and academic regulations.
• Leadership and people management skills.
• Excellent organisational and planning abilities.
• High ethical standards and integrity.
• Strong communication and interpersonal skills.
• Analytical and problem-solving skills.
• Knowledge of higher education quality assurance and accreditation.
• Competence in student information systems and data management.
• Sound understanding of relevant higher education laws and policies