Registry Clerk at Kitale National Polytechnic

KNP/ADV/11/2026
Job Summary

• The Registry Clerk will manage the institution's records and information systems, ensuring proper classification, storage, retrieval and security of files and documents in accordance with public records management guidelines.

Minimum Requirements

• Diploma in Information Science/Records Management or its equivalent from a recognized institution.
• Knowledge of records classification, filing systems and archiving procedures.
• Computer literacy, including electronic document management systems.
• Knowledge of public service records management regulations is an added advantage.

Key Competencies and Skills

• High level of accuracy, confidentiality and integrity.
• Good organizational and time-management skills.
• Attention to detail in file classification and retrieval.
• Good communication and customer-service skills.

Key Responsibilities

• Open, classify, file and maintain institutional records (physical and electronic).
• Receive, register, and dispatch incoming and outgoing correspondence/files.
• Retrieve and avail files promptly to authorized officers on request.
• Maintain registry movement registers and file-tracking systems.
• Ensure security, confidentiality and safe custody of records.
• Carry out periodic appraisal, weeding and disposal of record schedules.