Road Show Event management in Kiambu, Embu, Meru, Nyeri at St John Ambulance

Overall Objective

To create Road safety awareness among the communities living within the prioritized counties.

Specific Objectives of the road shows event are:

• To provide road safety information for road users living in the selected counties
• To encourage safer road user behavior among current and prospective road users
• To reduce the number of people killed and injured on the roads every year.

Deliverables.

The applicant shall deliver the following:

• Detailed work plan for the 9 days’ assignment including planning meetings, reporting which includes 4 days for the show in the 4 Counties
• One (1) event successfully planned, managed, and executed.
• Post-event Report, detailing lessons learned, suggestions for future events and post follow- up recommendations.
• 4 days Roadshow event in the selected 4 counties

Responsibilities of the event manager for the road show

• Provide security during the road shows/engagement of police officers to provide security during all the 4 events
• Provide 40 foot show van/Caravan to be used during the Road show for the 4 days of the road shows which should include cost of the driver, fuel,.TLB (Transport licencing Board)certificate, spare tyre, First aid kit , valid drivers licence.
• Branding of the road show van with St John Ambulance colors and event theme
• Provide entertainers/ dancers/comedians during the event in all the 4 Counties.
• Source for relevant Required licenses and permits both at the county and national government agencies in Kiambu, Embu, Meru and Nyeri Counties
• Provide good sound/public address system, DJ and a Master of Ceremony (MC) for the event.
• Provide 2 brand ambassadors to enhancest john,BMZ and joahnniter Brands
• Provide final event report to St john ambulance

Responsibilities of St. John:

• Provide first aiders during the event, these are the volunteers in each of the 4 Counties.
• Conduct first Aid demonstration during the Road shows
• Ensure timely payment for the event management consultant
• Coordinate with the consultant to get approval to conduct the road show events e.g with the County Government where road shows are happening, especially the police, NTSA, NEMA, County commissioner and other relevant bodies

3.Duration of Assignment.

This is a 9-day assignment, with the assignment break down as below;

• 2 days for preparation period
• 4 days for the Road shows across the 4 counties.
• 3 days for final event Report

Qualifications and Experience of Consultant

The consultancy firm must demonstrate experience and expertise as follows:

• Over 3 years of communications and events experience, including design and management
• Customer service skills.
• Creative design skills in outdoor Event Production.
• Background training and working knowledge in emerging technologies, and methodologies for physical engagement and communications would be highly desirable.
• Experience in crowd mobilization entertainment
• Experience in designing and managing Road show events.
• Ability to work on tight schedules and under pressure to produce desired results
• Knowledge of English and Swahili languages. Local language(s) knowledge is desirable but not a must especially for the MC of the event.