Safety and Security Assistant at Peace Corps Kenya

The role of the Safety and Security Assistant (SSA) is to provide administrative support to the safety and security program. The primary responsibilities of the SSA are ensuring security-related files are kept up-to-date; maintaining the Whereabouts reporting system; assisting in the analysis and reporting of security incidents; preparing reports, training materials, and other resource materials; and maintaining up-to-date contact information for local and national police, transportation, and consolidation points. In addition, the SSA will act as the back-up to the Safety and Security Manager (SSM). The Office of Safety and Security provides technical oversight of security related. The SSA reports to either the Country Director (CD) or the SSM (depending upon the Post) who manages day to day workload.

When the SSM is unavailable, the SSA may also be the contact point with the Peace Corps Safety and Security Officer (PCSSO), Regional Security Advisor (RSA), Embassy security officials, and local law enforcement agencies in carrying out the responsibilities designated below or as directed by the CD

Technical review, evaluation and training can be conducted by the SSM and the PCSSO.
Responsibilities

• Supports and Verifies Safety and Security Policy Implementation: In coordination with the SSM, provides administrative support and verification that adequate systems are functioning to support Volunteer safety and security in accordance with Peace Corps
• Manual Section (MS) 270, Volunteer/Trainee Safety and Security. This should include, but is not limited to:
  • Edits and updates to safety and security information in the Volunteer Information Database (VIDA) and generates reports upon request.
  • Collaborates with the SSM to monitor and update site history data. Assists in ensuring prompt recording of security-related data in site history files.
  • Verifies that all site locator forms are accurate and documented in VIDA.
  • Ensures that all Volunteer sites and houses have been properly evaluated for safety and security criteria and documentation is on file.
  • Understands Volunteer whereabouts system and assists with maintaining information as needed.
  • Assists SSM and CD to ensure critical PCSSO recommendations are implemented appropriately and deadlines are met. Works with the SSM to provide regular updates on implementation progress and/or challenges to the CD and the PCSSO
• Safety and Security Training:
  • Assists with the development of training materials for safety and security related sessions during events such as Pre-Service Training (PST), In-Service Trainings (IST), Close of Service (COS) conferences and Warden Trainings.
  • Co-facilitates training sessions with the SSM as directed by the SSM or the CD. May be required to facilitate training sessions in lieu of the SSM if he/she is unavailable.
• Assists with the Support of Home-Stays and Site Identification:
  • Participates in the delivery of safety information to home-stay families during their prePST orientation.
  • Conducts site visits and Volunteer support visits as needed.
  • As requested, assists with Volunteer housing inspections and approvals prior to occupancy as per Post’s policies and procedures.
  • Ensures that GPS coordinates are maintained in VIDA for Volunteer sites, consolidation points, and other relevant locations.
  • Supports the SSM in mapping Volunteer sites and consolidation points
• Incident Reporting and Response:
  • Upon SSM’s request, provides Volunteer support after crime incidents, such as police follow-up, preparation of reports, accompanying Volunteers to their sites, etc.
  •  For sexual assaults – May serve as part of the designated staff at Post in the absence of the SSM. In that role, manages the security and non-medical follow-up for Volunteer incidents of sexual assault, including but not limited to:
    • Assuring that the Volunteer or other Volunteers are safe from imminent or serious threat and taking immediate action to remove victim or others if a serious or imminent threat exists.
    • Communicating with the Designated Security Specialist for guidance when required and according to the notification protocol.
    • Protecting the confidentiality of information surrounding the sexual assault.
    • Coordinates with the Office of General Counsel on the hiring of an attorney to advise a Volunteer on the legal process (when necessary).
    • Conduct post-incident assessment to identify any ongoing threats or security concerns and mitigation strategies.
    • Participates in agency Coordinated Agency Response System (CARS) calls when needed.
    • Makes logistical arrangements for Volunteers (e.g. hotel or travel arrangements).
    • Assists in developing a safety plan in collaboration with the Designated Security Specialist and the Victim Advocate.
  • For all incidents – Assists the SSM to ensure that reportable incidents are communicated to the CD in accordance with policies and procedures; assists the SSM in completing incident reports in the Security Incident Management System (SIMS) per the appropriate guidelines.
  • Supports the SSM by entering information as needed in site history files.
• Emergency Preparedness:
  • In collaboration with the SSM, assists the CD and senior staff at Post during an emergency situation.
  • Assists the SSM in the training and testing of Post’s Emergency Action Plan (EAP).
  • Reviews Post specific office emergency and security plan.
  • Assists SSM on developing and revising policy documents, such as EAPs and Transportation Policies.
  • Has a working knowledge ofsecurity equipmentsuch assatellite phones, radios and other emergency devices and assists the SSM in periodic tests of those devices.
•  Analysis, Reports and Other Communication:
  • Assists the SSM in maintaining post-crime statistics and analyzing trends.
  • Prepares reports and resource materials for SSM.
  • Becomes familiar with and assists the PCSSO and the SSM with updates to the Legal Environment Survey.
  • Organizes safety and security resources such as manuals, handbooks, leaflets,pamphlets, slides, videos, and memos and makes their contents and Peace Corps policies known to staff and Volunteers.
  • Helps maintain legible and orderly system for collecting, compiling, filing and disseminating pertinent safety and security information to be made accessible to appropriate Post staff and Volunteers as required, including, but not limited to:
    • Travel warnings and policies (including Post travel/transportation policies)
    • Safety and security information for visiting PCVs
    • Notices to staff and Volunteers about security concerns
• Represents the Safety and Security Program:
  • Participates in staff meetings (both general staff meetings and senior staff meetings at the discretion of the CD), discussions and activities, and makes recommendations for changes in program policy and procedures as they relate to Volunteer safety and security.
  • Has knowledge of Embassy security staff and local law enforcement resources in order to obtain updates and information on emergency/security issues at Post. Represents the Post at regularly scheduled safety and security external meetings as needed.
• Acts as a Duty Officer: Performs the responsibilities of a duty officer when scheduled as a part of the Post’s duty officer program rotation. Maintains and updates the duty officer binder as needed.
• Provides Back-Up Coverage for the SSM: Stands in as the Acting SSM when the SSM is out of the office and unavailable (i.e. on annual leave, sick leave or official travel) or there is a vacancy in the SSM position.
• Other Duties as Assigned: May perform other safety and security duties as assigned by the CD.
• Other Flexibilities: If there is a time at post, due to a pandemic or for any other reason, when there are limited or no Peace Corps Trainees and/or Volunteers (jointly referred to as “Volunteers”) at Peace Corps/Kenya, the PSC may be temporarily assigned during that period, as determined by the Peace Corps Country Director, to carry out additional duties and responsibilities in furtherance of the goals of the Peace Corps in order to enhance the ability of Peace Corps Volunteers to perform functions under the Peace Corps Act, including facilitating a safe environment in order for the successful return or increase of Volunteers.
• This temporary assignment may require the PSC to provide services and/or support beyond what is listed in their current Statement of Work (SOW). The services and/or support may take many forms, examples of which may include but are not limited to, training, providing administrative, technical, medical, and/or operational assistance, building on host country programs, etc. This temporary assignment also may require the PSC to provide these services and/or support to individuals/organizations other than those listed in their current SOW such as host country government, partner organization(s), community member(s), staff, and/or contractors.
• 12. Occasional Money Handler/Holder: May be designated as an occasional money handler/holder (OMH) if assigned by the Director of Management and Operations. As an OMH, may be requested to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to Pre-Service Training/In-Service Training site(s), or other locations as directed by the Overseas Contracting Officer (OCO). May also be requested to courier cash to Peace Corps Trainees or Volunteers. The Contractor will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the
• Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the
• Contractor will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the OCO.
• Level of Effort: Performs duties at assigned Post during a 40-hour work week. Will be frequently required to travel on an overnight basis as needed to support PCVs and PC events. Will be required to work outside of or in addition to normally scheduled hours to support PCVs and fulfill other post requirements. May participate in in-country or out-of-country trainings provided to PC staff.

Qualifications

• The SSA must at a minimum possess the following skills and abilities to effectively carry out the duties of the position:

Required Qualifications:

• A bachelor’s degree from an accredited university
• A minimum of two years’ experience performing at least 50% of the above tasks
• Ability to develop and maintain effective working relationships with other organizations, including local law enforcement, criminal justice, emergency management and other NGO/development agencies;
• Ability to analyze crime trends and other risks and propose mitigation strategies;
• Demonstrated organizational and communication skills;
• Demonstrated English proficiency, both written and oral;
• Demonstrated Kiswahili fluency;
• Demonstrated problem solving ability;
• Demonstarted ability to respect confidentiality of information;
• Professional level computer skills, including the ability to work with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other programs (such as Adobe, etc.);
• Demonstrated ability to conduct training and give presentations, in both English and Kiswahili;

Preferred Qualifications

• Experience working with volunteers or in volunteer organizations
• Experience with responding to sexual assault or supporting survivors of sexual assault
• Experience working with law enforcement agencies
• Experience with training on safety and security related topics