Finance Manager – Financial Accounting,Controls and Compliance at Save the Children

KEY AREAS OF ACCOUNTABILITY :

Financial systems and procedures

• Assist the Finance Director in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with SCIs finance Policy and good accounting practices
• Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
• Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO on a daily basis; make sure that regular backups are taken and stored off site.
• Prepare monthly and quarterly financial diaries for both AGRESSO and sub-office finance systems and ensure its strict adherence to the HQ deadlines
• Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Regional Finance Team for any required support

Financial records and transactions

• Carry out sensibility and control checking before and after posting sub-office transactions into AGRESSO. The post holder is expected of travelling to review financial records maintained in the field offices in compliance with managing member’s policies and procedures
• Follow up HQ transactions from London and make sure that all are processed in the time and accurately.

Financial reports

• Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
• Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Finance Director.

Financial and system controls

• Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
• Ensure that systems are put in place to assure document security for a complete audit trail from the AGRESSO records to supporting documentation and vice versa.
• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
• Ensure payroll is completed on time and accurately, with robust controls in place.
• Coordinate Solving of country programme System issues (Pro-Save and Accounts Payable) between Finance and Supply Chain teams
• Ensuring that all System Payments are cleared within the month
• Ensuring that online Scheme of Delegations is updated on Monthly basis and shared with all the stakeholders
• Overseeing and monitoring System (Pro-save) KPI targets and ensuring payment performance KPI targets are met.
• Ensure that all financial transactions are recorded in an accurate and consistent manner and in accordance with agreed timelines and ensure that the monthly financial work plan is adhered to.
• Monitor coding of expenditures and ensure timely adjustments when activation of new awards with relevant audit trail
• Check the correctness of payment vouchers and supporting documentation for all the area offices and/or local implementing partner, recommend the necessary improvements and follow up actions and ensure the supporting documents are fully compliance with SCI and donor requirements

EXPERIENCE AND SKILLS

Essential

• Minimum of 5 years management experience in a corporate or an NGO environment, of which three at a management level within a finance department
• Strategic mindset with the ability to lead, inspire and achieve results in a challenging context
• Strong team player
• Excellent inter-personal skills and able to communicate with diverse set of stakeholders
• Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner
• Solutions focused with ability to identify weaknesses and drive continuous improvement
• Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
• Self starter who is willing to go the extra mile to get the job done
• Excellent understanding of business and financial planning including strategic modelling.
• Excellent understanding of financial systems, controls and procedures.
• Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives and values.
• Written and verbal fluency in English