School Bursar at Kitengela International School

Job Summary

• The overall purpose of this job is the management and administration of the School’s finances in an effective and efficient way while ensuring the safety of cash and cash equivalent in line with the school’s set financial guidelines, policies and procedures.

Duties and Responsibilities

• Oversee the overall operations of student financial services, billing and receivables, and cashiering functions of the School;
• Provide periodic reports of receipts and technical information to the School Management to aide in decision making;
• Interact with external auditors, participate in auditing projects and provide information and access to accounting records as required;
• Participate in the development of annual budgets for the School and perform periodic cost and productivity analyses;
• Reconcile customer accounts and manage accounts receivable collections;
• Verify payment of invoices associated with accounts payable and ensure payments are charged to the appropriate account;
• Day to day processing of the purchase invoices;
• Advise on financial projects, policies, tuition changes, and structure, as well as new investments;
• Match invoices and purchasing orders for accuracy;
• Code and record invoices and post the same into the accounting system;
• Collect, reconcile daily cash uptake, maintain an accurate record of the same to ensure that all monies are accounted for;
• Handle inquiries related to purchases from suppliers and the various departments in a timely manner;
• Set up new supplier accounts and update the existing supplier register as and when required;
• Management of supplier control account
• Daily bank reconciliations and creditor summaries;
• Assist in raising invoices/school requisitions in the system;
• Carry up follow-up checks on purchases to ensure they are aligned with the purchase orders;
• Assist in budget preparations and financial planning in collaboration with the CFO;
• System record management - matching the physical files with the system files; and
• Any other responsibilities assigned to the jobholder by the supervisor from time to time.

Qualifications

• Bachelors’ Degree in Accounting/Finance from a recognized Institution
• CPA II
• Minimum of 3 years’ experience

Desired Competencies and Attributes

• Skill in budget preparation and fiscal management.
• Knowledge of cashiering and cash management principles, systems, procedures, and standards.
• Knowledge of accounting and accounts receivable principles, methodology, and practices.
• Knowledge of financial/business analysis techniques.
• Computer proficient
• Accounting standards
• Knowledgeable of accounting systems/software
• Ability to handle multiple and conflicting priorities under strict deadlines
• High standard of Integrity and Ethical practice
• Communication skills
• Customer service skills
• Time management skills