Project Manager at Sanergy

About the role

We are looking for a Project Manager, Engineering, Procurement, and Construction (EPC), to oversee the design and implementation of projects in Regen Organic's upcoming and existing facilities, specifically the pre-construction, construction, and post-construction phases. The project management role will entail managing and overseeing multiple engineering, pprocurement,and construction projects within the EPC department. The role’s 4 key objectives are: stakeholder management; budget and cashflow tracking and review; project scheduling, progress monitoring and status reports; risk management and mitigation

Duties and Responsibilities:

General

• Lead the design and engineering teams to complete projects and company goals
• Develop framework, standards and templates for internal project management processes
• Provide training and feedback to project teams to ensure full adoption of the framework
• Ensure design and engineering teams are delivering projects on time and within budget
• Engage all internal and external stakeholders to ensure blocks are flagged and cleared in a timely manner

Stakeholder Management

• Work closely with project leads to identify project risks, and provide valuable mitigating solutions to ensure projects are delivered on time
• Develop stakeholder mapping and engagement processes tailored to push project deliverables
• Push external stakeholders to review, assess and analyse project elements as it pertains to their engagement
• Working closely with the external and internal stakeholders, and manage engagement to establish strong working relationships
• Development and successful delivery of stakeholder engagement plans in accordance with the EPC framework
• Manage stakeholder mapping and prepare communications to stakeholders and respond to stakeholder enquiries
• Manage stakeholder engagement coordinators, providing guidance and directing their workload activities to ensure timescales and requirements are met
• Provide briefings and support to technical teams for meetings with stakeholders
• Arrange, attend and/or chair stakeholder meetings with technical team members and ensure feedback of stakeholder responses and requests to technical teams are responded to within agreed timescales

Budget and cashflow tracking and review

• Own overall project budgets by tracking and logging forecasted vs. actual expenses
• Oversee budget line inputs of expenditure and cash flow plan against overall project budget and forecast
• Work closely with the Finance department to ensure budgeted project cash flow is included in financial forecast and readjusted to meet project and company targets
• Ensure all procurement SOPs have been followed and adhered by relevant project stakeholders
• Review estimates and quotations and flag where projects are over and/or under expected budget spend
• Develop solutions to ensure forecasted project spend and actual spend show 0% variance
• Work closely with procurement teams to ensure vendor selection and cash flow plans are adhered to
• Review project timelines and barriers and effectively guide and support various project owners to deliver and own their projects often reviewing and understanding their barriers to project completion.

Project scheduling, progress monitoring and status reports

• Collect, organize, and compile field data into required reports that are distributed on a timely basis to EPC director and other key management stakeholders
• Prepare, monitor and consistently update project on a page dashboards and MS Projects tracking sheets
• Collate information and prepare project reports;
• Builds a strong relationship with project leeds in design and execution to ensure timely collection of data;
• Assists in the creating and updating of dashboard presentations that showcase EPC project delivery KPIs;
• Use IT applications to extract and present relevant data elements, including MS Projects, G-suite, Odoo etc

Risk Management and Mitigation

• Implementing risk management processes, which includes identification of risks, mitigation measures and an analysis of time and financial impact
• Risk reporting tailored to the relevant audience, ensuring individuals understand their own accountability for individual risks
• Implementing health and safety measures, and assessing insurance options
• Maintaining records of project insurance policies and claims
• Building risk awareness amongst staff by providing support and training within the company

Qualifications:

• Degree in Project Management or Engineering is preferred with previous project planning and team management experience
• Experience in Project Management in Design and Construction Projects
• Extensive knowledge of engineering & construction principles
• Extensive experience working with spreadsheets
• Excellent written and verbal communication skills, with the ability to lead and motivate
• A high level of organizational skills and attention to detail
• The ability to work under pressure, meet deadlines and to work autonomously
• Ability to explain technical information to technical and non-technical people.
• Demonstrated ability to manage a team, set priorities, handle budgets and provide constructive feedback to junior members.
• Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.