Secretary at Bumbe Technical Training Institute (BTTI)

Overall purpose of the Job

• This position is responsible for the provision of office administrative services to the departments

Requirements/Qualifications

• Computer Literacy
• Three years of relevant experience
• Kenya National Examination Council exams in Shorthand III, Typewriting III, Business English III, Office Practice II, Commerce II, Secretarial II or Higher Diploma in Secretarial Studies

Roles/Responsibilities

• Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office
• Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution
• Prepare responses to simple routine correspondences in a timely manner
• Organise administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required
• Classify documents and materials to ensure security and confidentiality of office records Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices
• Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment
• Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner