Senior Accountant- Accounts Payables at Kitengela International School

Job Summary:

• The role oversees the school's accounts payables process, ensuring precise and prompt billing, collection, and financial reporting. Additionally, it analyzes financial data, making recommendations to enhance financial performance while ensuring accuracy and compliance of the school's financial records.

Duties and Responsibilities:

• Obtain and update supplier invoices, payment schedules for timely payments.
• Prepare reconciliations for accounts payables from various sources for accurate record-keeping; Maintain accurate supplier balance monthly.
• Investigate and resolve discrepancies and payment issues for correct financial records and timely payments.
• Liaise with treasury and Chief reporting accountant for timely supplier payment planning and tracking of institutional cash flow.
• Review and return recollections for funds released. Prepare reconciliations for all petty cash receipts payments and receipts.
• Prepare monthly financial reports, including accounts payables aging reports and cash flow statements, for timely financial information to school management.
• Develop and implement payment policies and procedures for accurate billing and payment processing.
• Communicate payment policies and procedures to parents for their financial responsibilities and obligations.
• Monitor compliance with payment policies and procedures and take corrective actions when necessary.
• Develop and manage the annual budget for the accounts payables department for efficient use of financial resources.
• Supervise and provide guidance to the accounts payables officer for accurate and timely financial reporting.
• Evaluate staff performance and provide feedback for professional growth and development.
• Process refunds, adjustments, and write-offs for accurate financial records.
• Conduct regular audits of accounts payables and collaborate with external auditors for annual audits and compliance with legal and regulatory requirements.
• Develop and implement internal controls and procedures to prevent fraud and ensure accuracy of financial records.
• Provide financial data and analysis to support strategic planning and decision-making by school management.
• Analyze accounts payables data and generate reports for insights on outstanding balances.
• Stay up-to-date with developments in accounting standards, financial regulations, and industry best practices and advise the school accordingly.
• Ensure compliance with accounting principles, standards, and regulations to maintain financial integrity.
• Perform any other responsibilities assigned by the supervisor.

Qualifications:

• Bachelor’s degree in finance, accounting, business administration, or equivalent.
• CPA (K) professional qualification.
• Minimum 5 years’ relevant experience.

Desired Competencies and Attributes:

• High level of integrity.
• Good time management skills with the ability to prioritize work.
• Strong financial management skills.
• Excellent analytical skills and experience in creating reports and presentations.
• Familiarity with budget preparation and cash flow management.