Part-Time Finance Officer at Nalafem

Scope of work

• The Part-Time Finance Officer will oversee Nalafem’s day-to-day accounting, financial reporting, statutory compliance, budgeting, and audit readiness. Reporting directly to the Director and working closely with HR, the Officer will ensure accurate financial records, timely payments and returns, effective financial controls, and compliance with applicable Kenyan requirements, including Kenya Revenue Authority (KRA) processes.

Key Objectives

• Maintain accurate, complete, and up-to-date accounting records and provide reliable financial analysis of income, expenditure, cash flow, and liabilities.
• Support responsible budget management, financial planning, quarterly reforecasting, and risk mitigation.
• Ensure timely and accurate tax and statutory compliance, including relevant KRA registrations, filings, payments, and reconciliations.
• Maintain audit-ready financial records and coordinate effectively with external auditors.
• Strengthen financial policies, internal controls, and the financial capacity of relevant team members.
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• Duties and Responsibilities
• Process approved payments, reimbursements, invoices, vouchers, and transfers, ensuring proper authorization and supporting documentation.
• Review project and operational funding requests, verify expenditure against approved budgets, and track payments to internal and external stakeholders.
• Maintain accounting-system entries and perform monthly bank and balance-sheet reconciliations, including advances, accruals, prepayments, and deposits; investigate and resolve discrepancies.
• Prepare accurate monthly financial statements and management reports for the Director and leadership, highlighting budget variances, cash-flow needs, and financial risks.
• Prepare quarterly budget forecasts and provide financial input to grant proposals, donor budgets, and donor financial reports.
• Work with HR to verify payroll inputs, process monthly payroll, maintain appropriate confidentiality, and ensure related statutory deductions and remittances are accurate and timely.
• Manage relevant KRA processes, including iTax and eTIMS requirements where applicable, tax calculations, filing of returns, payment of taxes, maintenance of supporting records, and follow-up on KRA correspondence or compliance matters.
• Monitor applicable Kenyan tax, statutory, and financial reporting requirements and advise the Director on compliance obligations, changes, and deadlines.
• Coordinate annual and other required audits: prepare schedules and reconciliations, organize supporting documents, respond to auditor requests, follow up on audit findings, and support implementation of corrective actions.
• Develop, document, and improve finance procedures, segregation of duties, approvals, recordkeeping, and internal controls.
• Support administration of approved financial infrastructure, including bank accounts, payment cards, and online payment platforms.
• Provide financial guidance and capacity building to staff, attend scheduled meetings, and undertake other related duties reasonably assigned by the Director.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• CPA qualification or another recognized professional accounting qualification.
• At least three years of relevant accounting or finance experience; experience with nonprofit organizations or grant-funded projects is an advantage.
• Demonstrated practical knowledge of Kenyan tax and statutory compliance, including KRA processes, iTax, and applicable eTIMS requirements.
• Experience preparing for and supporting external audits, maintaining audit trails, and addressing audit recommendations.
• Proficiency with computerized accounting systems, spreadsheets, financial reporting, and bank reconciliations.
• Strong analytical skills, attention to detail, integrity, confidentiality, and ability to meet deadlines.
• Excellent communication and cross-team coordination skills, including the ability to work effectively with HR and report to senior leadership.
• Commitment to Nalafem’s mission and values; fluent written and spoken English.