Senior Administration Officer Grade 11 - 2 Posts at The Open University of Kenya

Duties And Responsibilities 

The duties and responsibilities shall include but are not limited to:

• Develop and implement administrative strategy aligned with the strategic plan.
• Provide oversight for human capital affairs.
• Coordinate training and development programs for staff.
• Provide Governance support to the university’s Management Board and Council.
• Ensuring compliance with all applicable laws, regulations, and policies. 
• Collaborating with university leadership to develop, review, and update policies and procedures governing various aspects of the institution’s operations.
• Maintaining accurate and complete records of board meetings, decisions, and official documents. 
• Serving as a liaison between the university administration, faculty, staff, students, and external stakeholders and responsible for communicating important information, decisions, and policies.
• Providing guidance on ethical standards and conflict-of-interest policies for the university.
• Assisting university leadership in identifying and managing risks that could affect the institution’s operations or reputation.
• Streamline operations, documentation, and filing procedures.
• Safeguard and maintain records securely.
• Manage staff engagement/disengagement processes according to policies.
• Coordinate policy, procedure, and standard development and implementation.
• Advise senior management on policy formulation and evaluation.
• Provide guidance on resource planning, including manpower.
• Record minutes during committee meetings.
• Support adherence to Quality Management Standards (QMS) and assist in departmental policy formulation and implementation.
• Any other relevant duties as assigned by the supervisor.

Requirements For Appointment

For appointment to this grade, one MUST have:

• A relevant Bachelor’s degree from a recognized University.
• Completed CS Level I.
• At least six (6) years’ relevant work experience with at least three (3) years as an Administration Officer I in a university or its equivalent. 
• Proficiency in computer applications packages.
• Registered member of a recognized professional body.
• Supervisory course lasting not less than two (2) weeks cumulatively.
• Fulfilled the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.