Senior Administrative/Assistant Administrative Registry at Kenya Methodist University (KeMU)

SENIOR ADMINISTRATIVE ASSISTANT - ADMINISTRATIVE REGISTRY KeMU/ADM/SAA/2/12/2024 GRADE 8 - ONE (1) POSITION

• Setting up and maintaining the office filing system in accordance with the KeMU Filing System
• Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.
• Maintenance of archives, making sure files are properly stored and accessible, and safe keeping of documents
• Provision of photocopies of material from the confidential registry files, as requested by staff. Assistance in the collection of reference and background material from registry files. 
• Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.
• Preparation of correspondence and reports related to registry activities.
• Participation in the creation and maintenance of an electronic registry/archive system in close cooperation with the ICT staff.
• Receipt, registration, coding and forwarding of incoming mails, letters and other correspondence to proper department/unit/officer.
• Registration and dispatch of outgoing communications, including pouch, and follow-up distribution.
• Any other related duties assigned from time to time by your supervisor

Minimum Requirements

• A Diploma in Information Science/ Records and Archives Management or equivalent from a recognized University with not less than 1 years’ work experience in a similar administrative position.
• Evidence of proficiency in the use of information management systems.
• Ability to review data, identify and adjust discrepancies
• Adequate knowledge in data mining and Analysis
• Proficiency in ICT skills
• Good communication and interpersonal skills
• Attention to details, high level of integrity and confidentiality