Senior Human Resource Officer at Uzima Chicken

We are seeking an experienced and detail-oriented Senior Human Resources & Administrative Officer to manage our company’s administration, recruiting, payroll & benefits administration and create a positive working environment. The right candidate will be methodical, creative, highly organized, efficient and process focused, detailoriented, collaborative, agile and have strong negotiation skills and impeccable integrity.

Key responsibilities:

• HR Administration
• Facilitate travel of any visiting team members, investors or staff requiring travel.
• Organize office events such as workshops, retreats, trainings and meetings.
• Prepare employee on boarding packets.
• Train and instruct the office assistant on what needs to be done to always keep the office clean.
• Coordinate with the IT contractor to support employees with IT related issues.
• Oversee employee data management, ensuring we use the data to make educated decisions about our people strategy.
• Process payroll accurately and timeously.
• Ensure the payroll system data remains accurate and that confidentiality is always maintained.
• Ensure timely employee registration with NSSF, NHIF, KRA.
• Coordinate all tasks relating to the safety and comfort of the physical office space, including cleaning, maintenance and renovation.
• Recruitment & On boarding
• Identify talent gaps in the organization and find the right people to fill the roles.
• This includes job analysis, sourcing, screening and selection of the right candidates.
• Manage recruitment, selection and on boarding of new team members which includes working with the team leads to develop job descriptions and post them on various channels.
• Assess improvement areas in recruitment and onboarding process, offer recommendations to management, develop policies and implement new tactics to ensure brings on board mission aligned team members.
• Employee Life Cycle Management
• Facilitate new staff member on boarding.
• Act as the first point of contact for staff queries and concerns.
• Work with department heads to monitor and appropriately respond to new joiners’ performance during the probationary period.
• Support managers to craft performance improvement initiatives for poorly performing employees.
• Collaborating with the various managers, identify high performers and devise ways of keeping them engaged.
• Mediate and resolve grievances arising from performance management initiatives.
• Collaborate with the leadership to identify and address training and development needs.
• Develop departmental competency and skills framework to guide career mapping and progression.
• Ensure all HR SOPs are followed during termination process.
• Develop an offboarding checklist and timeline to ensure employees are cleared respectfully and all final dues paid.
• Benefits Administration
• Administer employee medical benefits, develop monthly report of medical expenses and submit reimbursements to Finance team in a timely manner.
• Establish and maintain relationships with top tier medical health providers to provide high quality healthcare to employees and their dependents.
• Administer employee loans (motorcycle and associated insurance) and communicate when loans are available to the sales team.
• Conduct monthly fuel top ups requests from the sales and administration team.
• Employee Safety
• Collaborating with the ESG officer, implement health and safety policies at the workplace.
• Develop timely reports when incidents happen.
• Handle any employee grievances across board.

Qualifications / Skills:

• Bachelor’s degree in human resources management, Business Administration or related field (preferred).
• Member of the Institute of Human Resource Management Kenya.
• 5 years of experience in a HR generalist role